Get the free Small Purchase Voucher Form

HAMPTON UNIVERSITY PAYMENT VOUCHER Purchases under $5,000.00 Amount:Date:___Vendor Name:___ExistingDepartment/Unit Approved By: Requestor Name: Department/Unit Head: Grants Management Approval for

How to fill out small purchase voucher form

How to fill out small purchase voucher form

1. Obtain a small purchase voucher form from the designated source within your organization.
2. Fill in the date of the transaction at the top of the form.
3. Enter the name of the vendor or supplier from whom the purchase was made.
4. Provide a detailed description of the items or services purchased.
5. Enter the quantity and unit price for each item/service.
6. Calculate the total cost by multiplying the quantity and unit price for each item/service.
7. Add any applicable taxes or fees to the total cost.
8. Include any additional relevant information or comments.
9. Obtain necessary approvals and signatures as required by your organization's policies.
10. Submit the completed small purchase voucher form to the appropriate department for processing.

Who needs small purchase voucher form?

1. Employees who make small purchases on behalf of their organization and need to provide documentation for reimbursement.
2. Accounting or finance department staff responsible for processing and recording small purchase transactions.

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What is small purchase voucher form?

The small purchase voucher form is a document used to request reimbursement for small expenses incurred by an employee or individual on behalf of an organization.

Who is required to file small purchase voucher form?

Employees or individuals who incur small expenses related to their work and seek reimbursement from their organization are required to file the small purchase voucher form.

How to fill out small purchase voucher form?

To fill out the small purchase voucher form, provide details such as the date of purchase, description of the item or service, amount spent, and attach any relevant receipts or documentation.

What is the purpose of small purchase voucher form?

The purpose of the small purchase voucher form is to streamline the process of reimbursing employees for minor expenditures and to maintain accurate financial records.

What information must be reported on small purchase voucher form?

The small purchase voucher form must report information including the date of the expense, a description of the purchase, the total amount, the purpose of the expense, and any receipts.