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HAMPTON UNIVERSITY REQUISITIONORDER NO.TO:Index Fund Organization Account ProgramPURCHASING DEPARTMENTOrder For: DATE: December 1, 2023 ORDER TO BE FILLED BY: Vendor Name Address Attn: City, State,

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How to fill out sole source purchase justification

01

Clearly identify the sole source vendor and provide their contact information.

02

Explain the reason for selecting the sole source vendor over other potential vendors.

03

Detail the unique qualifications, services, or products that make the sole source vendor the best choice for the purchase.

04

Justify the cost of the purchase compared to similar options available from other vendors.

05

Include any relevant documentation supporting the decision to choose the sole source vendor.

Who needs sole source purchase justification?

01

Government agencies that are subject to procurement regulations requiring justification for sole source purchases.

02

Companies that have established relationships with specific vendors and prefer to continue working with them exclusively despite the lack of competition.

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What is sole source purchase justification?

Sole source purchase justification is the documentation required to explain why a particular vendor is the only available source for a specific product or service, therefore justifying the lack of competitive bidding.

Who is required to file sole source purchase justification?

Typically, the purchasing department or the individual responsible for procurement within an organization is required to file sole source purchase justification.

How to fill out sole source purchase justification?

To fill out a sole source purchase justification, provide details of the vendor, the product or service, a description of the need, reasoning for the sole source, and any supporting documentation required by the organization.

What is the purpose of sole source purchase justification?

The purpose of sole source purchase justification is to ensure transparency and accountability in procurement processes by documenting the rationale for not seeking alternative vendors.

What information must be reported on sole source purchase justification?

Information typically includes the vendor's name, product or service description, justification for sole sourcing, anticipated costs, and any relevant contractual terms.

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