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BIDDING DOCUMENTSFIREWALLRepublic of the Philippines NATIONAL PRIVACY COMMISSIONEARLY PROCUREMENT ACTIVITY FY 2024November 20231Table of Contents Glossary of Acronyms, Terms, and Abbreviations .........................................

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How to fill out early procurement activity

01

Identify the procurement needs and requirements of the project.

02

Conduct market research to identify potential suppliers and vendors.

03

Develop a procurement plan outlining the timeline, budget, and specifications.

04

Issue a request for information (RFI) to gather more details from potential suppliers.

05

Evaluate the responses to the RFI and create a shortlist of qualified vendors.

06

Issue a request for proposal (RFP) to the shortlisted vendors.

07

Evaluate the proposals received and select the vendor that best meets the project requirements.

08

Negotiate the terms and conditions of the contract with the selected vendor.

09

Finalize the contract and monitor the vendor's performance throughout the project.

Who needs early procurement activity?

01

Government agencies

02

Non-profit organizations

03

Private companies

04

Any organization looking to procure goods or services for a project

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What is early procurement activity?

Early procurement activity refers to the actions taken by organizations to identify and gather information about potential suppliers and contracts in advance of the actual procurement process.

Who is required to file early procurement activity?

Organizations that are planning to undertake significant procurement processes are required to file early procurement activity reports.

How to fill out early procurement activity?

To fill out early procurement activity, organizations must provide detailed information about the anticipated procurement, including project descriptions, timelines, and potential vendors.

What is the purpose of early procurement activity?

The purpose of early procurement activity is to enhance transparency, improve supplier engagement, and ensure compliance with procurement regulations.

What information must be reported on early procurement activity?

Information that must be reported includes project descriptions, expected timelines, budget estimates, and any relevant supplier details.

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