Get the free Notice of General Meeting/Proxy Form - Oil Basins Limited

Notice of General Meeting and Explanatory Statement General Meeting of OIL BASINS LIMITED ACN 006 024 764 to be held at 11:00am (AEST) on Thursday 12 September 2013 at Institute of Chartered Accountants

How to fill out notice of general meetingproxy

How to fill out a notice of general meetingproxy:

1. Begin by filling in the date of the meeting and the location where it will be held. This information is crucial for notifying the attendees.
2. Write down the purpose of the meeting and provide a brief description of what will be discussed or voted on during the gathering. This helps the attendees prepare for the meeting in advance.
3. Indicate the time at which the meeting will commence and the expected duration. It is essential to specify the start and end time to allow attendees to manage their schedules accordingly.
4. Include any special requirements or instructions for attendees. For example, you might need the proxies to bring specific documents or identification to validate their authority to act on behalf of others.
5. Add contact information for any queries or clarifications. It is important to provide a point of contact for attendees if they have any questions or need further information regarding the meeting.
6. If necessary, include a section for the attendees to confirm their attendance or appoint a proxy to represent them. This section is crucial, especially if proxy voting is allowed during the meeting.
7. Review all the information provided in the notice to ensure accuracy and clarity. Double-check the date, time, location, and any other details to avoid confusion among the attendees.

Who needs notice of general meetingproxy?

1. Shareholders or members of an organization who are unable to attend a general meeting in person may need a notice of general meetingproxy. By receiving this notice, they can appoint a proxy to attend the meeting on their behalf.
2. Companies or organizations that hold general meetings to discuss important matters that require the participation or input of all members or shareholders usually send out notices of general meetingproxy. This ensures that all interested parties are aware of the meeting and have the opportunity to be represented if they can't attend.
3. Associations or groups that operate under certain bylaws or regulations may have provisions regarding proxy voting. In such cases, notices of general meetingproxy are necessary to inform members and provide them with the opportunity to attend or vote through a proxy.

For pdfFiller’s FAQs

What is notice of general meetingproxy?

The notice of general meetingproxy is a document that informs shareholders about an upcoming meeting and allows them to appoint a proxy to attend and vote on their behalf.

Who is required to file notice of general meetingproxy?

Companies and organizations that are holding a general meeting where shareholders are not able to attend in person are required to file a notice of general meetingproxy.

How to fill out notice of general meetingproxy?

To fill out a notice of general meetingproxy, you need to provide details about the meeting, appoint a proxy, and sign the document as per the guidelines provided by the company.

What is the purpose of notice of general meetingproxy?

The purpose of notice of general meetingproxy is to ensure that shareholders who cannot attend the meeting in person can still have their votes counted by appointing a proxy to represent them.

What information must be reported on notice of general meetingproxy?

The notice of general meetingproxy must include details about the meeting, the appointed proxy, and instructions on how shareholders can cast their votes.

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