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GOVERNMENT OF NEWFOUNDLAND & LABRADOR OFFICE OF THE COMPTROLLER GENERAL FINANCIAL AND INFORMATION SYSTEMS DIVISION SUPPLIER SETUP AND MAINTENANCE FORM Section 1: Action RequiredAdd a New Supplier

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How to fill out supplier setup and maintenance

01

Gather all necessary information about the supplier including name, contact information, address, and tax identification number.

02

Access the supplier setup and maintenance form in the company's database or system.

03

Enter the supplier's information accurately into the designated fields on the form.

04

Verify the information entered is correct and up to date before saving it in the system.

05

Assign a unique supplier number for easy identification and tracking.

06

Submit the completed form for approval from the appropriate department or personnel.

07

Once approved, store a copy of the supplier setup form for record-keeping purposes.

Who needs supplier setup and maintenance?

01

Any company or organization that purchases goods or services from external suppliers needs supplier setup and maintenance. This ensures that accurate and up-to-date information about the suppliers is available for procurement and payment purposes.

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What is supplier setup and maintenance?

Supplier setup and maintenance refers to the process of creating and updating information about suppliers in a company's database.

Who is required to file supplier setup and maintenance?

Various departments within a company, such as procurement, accounting, and supply chain management, may be responsible for filing supplier setup and maintenance.

How to fill out supplier setup and maintenance?

Supplier setup and maintenance forms are typically filled out electronically through a designated system or software, entering relevant supplier information.

What is the purpose of supplier setup and maintenance?

The purpose of supplier setup and maintenance is to ensure accurate and up-to-date supplier information for efficient procurement processes.

What information must be reported on supplier setup and maintenance?

Information such as supplier name, contact information, payment terms, tax identification number, and other relevant details must be reported on supplier setup and maintenance.

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