Get the free Sole Source Procurement Procedures

ARKANSAS STATE UNIVERSITY PROCUREMENT DEPARTMENTSole Source Justification FormComplete all sections of this Sole Source Procurement Justification Form. to Procurement Services procurement@astate.edu

How to fill out sole source procurement procedures

How to fill out sole source procurement procedures

1. Determine if your organization is eligible to use sole source procurement procedures.
2. Identify the need for the procurement and the specific goods or services required.
3. Justify why the procurement needs to be sole sourced instead of obtaining competitive bids.
4. Complete any necessary forms or documents required by your organization for sole source procurements.
5. Obtain approval from the appropriate authorities within your organization for the sole source procurement.
6. Proceed with the procurement process according to your organization's guidelines and procedures.

Who needs sole source procurement procedures?

1. Organizations that have a specific need for goods or services that can only be provided by a single supplier.
2. Organizations that have a history of working with a particular supplier and want to continue that relationship.
3. Organizations that require urgent procurement and cannot afford the time to go through a competitive bidding process.
4. Organizations that have identified a supplier that meets their unique requirements and specifications.

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What is sole source procurement procedures?

Sole source procurement procedures are guidelines and processes followed by organizations to procure goods or services from a single vendor without a competitive bidding process, typically justified by the uniqueness of the goods or services.

Who is required to file sole source procurement procedures?

Entities such as government agencies, educational institutions, and non-profit organizations that are engaging in sole source procurement are typically required to file these procedures.

How to fill out sole source procurement procedures?

Filling out sole source procurement procedures involves completing a specific form or document that outlines the rationale for seeking a sole source vendor, including details about the goods or services, justification for the sole source decision, and budget considerations.

What is the purpose of sole source procurement procedures?

The purpose of sole source procurement procedures is to ensure transparency and accountability in the procurement process when a competitive bidding process is not feasible or necessary due to the unique nature of the required goods or services.

What information must be reported on sole source procurement procedures?

Information that must be reported includes the vendor's name, description of the goods or services, justification for the sole source selection, estimated cost, and any alternative sources considered.