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FLORIDA DEPARTMENT OF STATE PUBLIC RECORDS EXEMPTION REQUEST (Form DOS-119; Rev. 06/2015) Florida law allows certain persons to request that an agency not publicly disclose specific identification

How to fill out public records exemption request

How to fill out a public records exemption request:

1. Start by gathering all relevant information: Before filling out the request form, make sure you have all the necessary details about the records you are seeking an exemption for. This includes the specific records or documents, the reason for the exemption, and any supporting documentation or evidence.
2. Obtain the public records exemption request form: Contact the appropriate agency or department that holds the records you are interested in and ask for the official public records exemption request form. This form is usually available online or can be obtained in person or by mail.
3. Read and understand the instructions: Take the time to carefully read through the instructions provided on the form. Understand the requirements, eligibility criteria, and any specific guidelines for filling out the request accurately.
4. Provide your personal information: Start by providing your complete personal information as required on the form. This typically includes your full name, contact details, and any other identifying information requested.
5. Describe the records you are seeking an exemption for: Clearly specify the records you are requesting an exemption for. Be as specific as possible to ensure the agency understands the documents you are referring to. Include relevant details such as dates, titles, or any other identifying information.
6. Provide reasons for the exemption: In a separate section of the form, explain in detail the reasons why you are seeking an exemption for these records. The justification should be compelling and demonstrate a legitimate need for the exemption. It could include concerns about personal safety, privacy, or other valid reasons recognized by the agency or relevant laws.
7. Attach supporting documentation: If necessary, attach any supporting documentation or evidence that further substantiates your request for exemption. This could include court orders, medical records, or any other relevant documentation that supports your claim.
8. Review and double-check the form: Before submitting the request, carefully review all the information you have provided. Make sure there are no errors or omissions, as they can delay the processing of your request or even result in its rejection.
9. Submit the request: Once you are satisfied that the form is complete and accurate, submit it to the designated agency or department. Follow the specified submission instructions, whether it is by mail, in person, or through an online portal.

Who needs a public records exemption request?

1. Individuals concerned about their personal safety: If disclosing certain public records could potentially put an individual's safety at risk, they may need to file a public records exemption request. This could apply to victims of domestic violence, stalking, or other situations where the release of certain records could compromise their well-being.
2. Public figures or individuals in sensitive positions: Public figures such as law enforcement officers, judges, or individuals in sensitive positions may have a legitimate need for public records exemption. Disclosing records related to their personal information or security measures could pose a risk to their safety or the effectiveness of their work.
3. Individuals seeking to maintain their privacy: Some individuals may have a strong desire to maintain their privacy and prevent the disclosure of certain public records. This could include personal financial information, medical records, or other sensitive data that, if disclosed, could result in harm or invasion of privacy.
4. Businesses or organizations protecting confidential information: In certain circumstances, businesses or organizations may need to request a public records exemption to safeguard confidential or proprietary information. This could include trade secrets, financial data, or other information that, if made public, could harm the company's competitive advantage or violate privacy agreements.

It is important to note that the specific requirements for filing a public records exemption request may vary depending on the jurisdiction and applicable laws. It is advisable to consult with legal counsel or the relevant agency to ensure compliance with the specific requirements and procedures.

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