Get the free Employee Race or Ethnicity FAQs - California State Controller

University of California Implementation Guidelines Web New Hire Application Changes to the Collection of Race, Ethnicity, Veteran, and Disability Information Effective November 1, 2014Issued by System

How to fill out employee race or ethnicity

How to fill out employee race or ethnicity

1. Provide a clear and detailed explanation of why the race or ethnicity information is being collected.
2. Ensure that the employee understands that the information is voluntary and will not be used for discriminatory purposes.
3. Offer a variety of options for race or ethnicity categories, allowing the employee to choose the option that best represents their background.
4. Include a 'prefer not to disclose' option for employees who do not feel comfortable providing this information.
5. Keep the race or ethnicity information confidential and only use it for statistical purposes.

Who needs employee race or ethnicity?

1. Employers may need employee race or ethnicity information for diversity and inclusion initiatives, EEOC reporting requirements, or to track representation across different demographics.

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What is employee race or ethnicity?

Employee race or ethnicity refers to the classification of employees based on their racial or ethnic background. This can include categories such as White, Black or African American, Hispanic or Latino, Asian, Native Hawaiian or Other Pacific Islander, American Indian or Alaska Native, and Two or More Races.

Who is required to file employee race or ethnicity?

Employers with 100 or more employees, as well as federal contractors with 50 or more employees, are required to file employee race or ethnicity data as part of the Equal Employment Opportunity Commission (EEOC) reporting requirements.

How to fill out employee race or ethnicity?

To fill out employee race or ethnicity information, employers typically collect data through self-identification methods, providing employees with a form to select their race or ethnicity from predefined categories. Employers should ensure that the process is voluntary and confidential.

What is the purpose of employee race or ethnicity?

The purpose of collecting employee race or ethnicity data is to monitor and promote equal employment opportunities, ensure compliance with anti-discrimination laws, and assess diversity within the workplace.

What information must be reported on employee race or ethnicity?

Employers must report the number of employees by race and ethnicity categories as defined by the EEOC, including total counts for each category and the overall workforce demographics.