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UNCONTROLLED IF DOWNLOADED OR PRINTED The content of this Handbook is only correct as of 16/04/2024 Please refer to the online Handbook for the latest updatesProducing the School Census Summer 2024 Return English

How to fill out controlled vs uncontrolled copies

How to fill out controlled vs uncontrolled copies

1. Identify which documents need to be controlled and which can be uncontrolled
2. Create a master copy of the document that will be designated as the controlled copy
3. Distribute controlled copies to only authorized personnel with access and sign off on a register to track distribution
4. Label controlled copies clearly with a 'Controlled Copy' watermark or stamp
5. Regularly review and update controlled copies as needed
6. Uncontrolled copies can be distributed more freely but should not be used for official purposes

Who needs controlled vs uncontrolled copies?

1. Organizations that require strict document control to maintain accuracy and compliance
2. Employees who need access to official, up-to-date documents for their work

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What is controlled vs uncontrolled copies?

Controlled copies are documents that are managed and tracked to ensure accuracy and compliance, while uncontrolled copies are those that are not tracked and could be modified without oversight.

Who is required to file controlled vs uncontrolled copies?

Organizations or individuals involved in regulated activities, such as pharmaceuticals or manufacturing, are typically required to file controlled copies. Uncontrolled copies may be used internally without mandatory filing.

How to fill out controlled vs uncontrolled copies?

Controlled copies should be filled out with specific required fields including signatures, dates, and document versioning. Uncontrolled copies may have less stringent requirements, focusing mainly on key information.

What is the purpose of controlled vs uncontrolled copies?

The purpose of controlled copies is to maintain document integrity and compliance in regulated environments. Uncontrolled copies serve informational purposes without the need for strict compliance.

What information must be reported on controlled vs uncontrolled copies?

Controlled copies must report details such as the document title, version number, date of issue, and signatures of authorized personnel. Uncontrolled copies may only require basic information.