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County Clerk Records Retention Schedule Prepared by the Local Records Branch Archives and Records Management Division Approved by the State Libraries, Archives, and Records CommissionGLOSSARY OF TERMS For Records

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How to fill out local government record retention

01

Identify the specific record types that need to be retained as per local government guidelines.

02

Create a record retention schedule outlining how long each type of record should be kept.

03

Establish a system for storing and organizing records in a way that ensures easy retrieval and compliance with retention requirements.

04

Regularly review and update the record retention schedule to stay current with any changes in regulations or best practices.

Who needs local government record retention?

01

Local government bodies such as municipalities, counties, and special districts need to adhere to record retention requirements to ensure compliance with legal and regulatory obligations.

02

Government agencies that deal with sensitive or confidential information, such as law enforcement or social services, also need to accurately retain and manage records for operational and accountability purposes.

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What is local government record retention?

Local government record retention refers to the policies and procedures that govern the preservation and management of records created and received by local government agencies for a specified period of time.

Who is required to file local government record retention?

Local government officials and agencies responsible for maintaining public records are required to file local government record retention schedules.

How to fill out local government record retention?

To fill out local government record retention, officials should complete a retention schedule outlining the types of records, retention periods, and method of disposal for each category.

What is the purpose of local government record retention?

The purpose of local government record retention is to ensure compliance with legal and regulatory requirements, improve organizational efficiency, and protect public information.

What information must be reported on local government record retention?

Information that must be reported includes the type of records, description, retention period, location of records, and the method of disposal.

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