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Agenda Item II. C. Society of American Archivists Council Meeting December 35, 2019, Chicago, Illinois Recommendation to Endorse Guidelines for Archival Description of Notated Music, a Supplement
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How to fill out guidelines for archival description

01
Start by gathering all relevant information about the archival material, such as its creator, title, date, and scope.
02
Determine the level of description needed, whether it's collection-level or item-level.
03
Follow any existing standards or guidelines for archival description, such as DACS (Describing Archives: A Content Standard).
04
Organize the information in a logical and coherent manner, using consistent formatting and terminology.
05
Be thorough and precise in your descriptions, including relevant details that will help users understand the content and context of the material.

Who needs guidelines for archival description?

01
Archivists
02
Librarians
03
Researchers
04
Historians
05
Institutions or organizations with archival collections
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Guidelines for archival description are standardized practices and principles that help archivists provide consistent and comprehensive descriptions of archival materials, enabling better organization, access, and understanding of records.
Archivists and organizations that create, manage, or preserve archival records are typically required to follow and file guidelines for archival description.
To fill out guidelines for archival description, one must follow a structured format that includes details such as the title, date, creator, scope and content, and access conditions, ensuring that the information is accurate and complete.
The purpose of guidelines for archival description is to ensure that archival materials are described consistently, making it easier for users to locate and understand the records while promoting preservation and access.
The information that must be reported includes the title of the archival item, its creator, date of creation, extent, scope and content, conditions of access, and any relevant notes or classifications.
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