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COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT Board of Trustees Meeting June 10, 2024CONSENT CALENDAR 8 Approval of Sole Source Vendor: Silverstone Systems, LLC Status:ActionPresented by:Ron

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How to fill out approval of sole source

01

Obtain the sole source justification form from the appropriate department or procurement office.

02

Fill out all required fields on the form, including a detailed explanation of why this purchase is considered a sole source.

03

Provide any supporting documentation or evidence to justify the sole source designation, such as quotes from vendors or previous purchase history.

04

Obtain any necessary approvals from supervisors or department heads before submitting the form for final approval.

Who needs approval of sole source?

01

Any individual or department within an organization that wishes to make a purchase from a single source vendor without going through a competitive bidding process.

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What is approval of sole source?

Approval of sole source refers to the authorization process that allows an organization to procure goods or services from a specific supplier without a competitive bidding process due to unique circumstances justifying the necessity of that supplier.

Who is required to file approval of sole source?

Individuals or departments within an organization that seek to make a purchase from a sole source vendor are typically required to file for approval of sole source.

How to fill out approval of sole source?

To fill out approval of sole source, one must complete a designated form that includes details such as the description of the goods or services, justification for sole sourcing, vendor information, and any relevant supporting documentation.

What is the purpose of approval of sole source?

The purpose of approval of sole source is to ensure transparency and accountability in procurement processes by formally validating the necessity of selecting a specific vendor without competitive bids.

What information must be reported on approval of sole source?

Information reported on approval of sole source typically includes the vendor's name, description of the item or service, justification for the sole source request, and any pertinent financial information.

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