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PTO/SB/82IT (0709) Approved for use through 01/31/2018. OMB 06510035 U.S. Patent and Trademark Office; U.S. DEPARTMENT OF COMMERCE Under the Paperwork Reduction Act of 1995, no persons are required
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How to fill out system of records notices

01
Identify the purpose of the system of records notice.
02
Determine the appropriate system manager responsible for the notice.
03
List the categories of individuals covered by the system.
04
Describe the types of records maintained in the system.
05
Specify the purposes for which the information is used.
06
Outline the routine uses of the information within the system.
07
Detail the procedures for notifying individuals about the collection of their information.
08
Follow any additional requirements outlined in the Privacy Act regarding system of records notices.

Who needs system of records notices?

01
Government agencies and organizations that maintain systems of records containing personal information about individuals.
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System of records notices are public notifications of the existence and details of systems of records maintained by government agencies.
Government agencies are required to file system of records notices under the Privacy Act of 1974.
System of records notices can be filled out by providing specific details about the records being maintained, including the purpose of the system, categories of individuals covered, categories of records, routine uses of the information, and safeguards in place to protect the information.
The purpose of system of records notices is to inform the public about the existence and details of government systems of records, as well as to provide individuals with information about how their personal data is being collected, used, and protected.
System of records notices must include details such as the name of the system, the system number, the categories of individuals covered by the system, the categories of records in the system, the purposes for which the information is used, the routine uses of the information, and the safeguards in place to protect the information.
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