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OMB Control Number: 06480822 Expiration Date: 05/31/2027 NOAA Form 570309 (1223)U.S. DEPARTMENT OF COMMERCE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATIONLIABILITY RELEASE AND ASSUMPTION OF RISK
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How to fill out system of records notices

01
Identify the specific system of records that the notice will pertain to.
02
Include the name and contact information of the agency or organization responsible for the system of records.
03
Describe the categories of individuals covered by the system of records.
04
Detail the types of records stored in the system.
05
Explain the purpose for which the information is collected and maintained.
06
Outline the routine uses of the information within the system.
07
Provide information on how individuals can access and request changes to their records.
08
Submit the notice to the appropriate regulatory body for approval and publication.

Who needs system of records notices?

01
Any organization or government agency that maintains personal information in a system of records needs to have system of records notices in place.
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System of Records Notices (SORNs) are public notices that provide insight into the existence and character of a system of records maintained by an agency. They describe how personal information is collected, maintained, used, and disseminated.
Federal agencies that maintain personal information about individuals in a system of records are required to file System of Records Notices.
To fill out a System of Records Notice, an agency must gather detailed information about the system, including the categories of individuals covered, the purpose of the system, the records maintained, and the disclosure practices. This information is then formatted and submitted to the Office of Management and Budget for review.
The purpose of System of Records Notices is to inform the public about how their personal information is handled by agencies, promoting transparency and accountability in the management of personal data.
System of Records Notices must report information such as the name of the system, categories of individuals covered, categories of records maintained, purpose of the system, and routine uses of the information.
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