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Silent and Live Auction Items Needed! REQUEST FOR DONATIONS The PCE Monster Mash 2013 is coming November 1, 2013, and we need your help and getting some donations. We rely on getting donations from

How to fill out silent and live auction

How to fill out a silent and live auction:

1. Determine the purpose: First, establish the purpose of your auction. Are you raising funds for a charity, organizing a community event, or promoting a cause? Defining the objective helps you shape the auction accordingly.
2. Create a committee: Forming a dedicated team responsible for planning and organizing the auction is crucial. Assign roles such as event coordinator, item procurement manager, marketing specialist, and volunteer coordinator. This ensures that all aspects of the auction are handled efficiently.
3. Set goals: Establish fundraising goals for your auction to provide a target to work towards. This helps in determining the number and value of items needed, ticket prices, and marketing strategies.
4. Secure a venue: Find a suitable venue that can accommodate both the silent and live auction components. Consider factors like capacity, layout, accessibility, and any necessary technical equipment.
5. Gather items: Approach businesses and individuals in your community to request item donations for the auction. Offer sponsor recognition and highlight their contributions to encourage participation. Aim for a diverse selection of items to appeal to a range of bidders.
6. Assign values: Assign values to each item to determine the minimum bid or starting price. Consult with the committee to ensure the values are realistic and appropriate for the audience.
7. Prepare bid sheets: For the silent auction, create bid sheets that include the item name, description, value, and space for bidders to write their name and bid amount. Place these bid sheets next to each item to allow participants to place their bids.
8. Plan the live auction: For the live auction portion, identify experienced auctioneers or consider hiring professional auctioneers who can engage the audience and facilitate bidding. Prepare a catalog of the live auction items, including detailed descriptions and starting bids.
9. Promote the event: Utilize various marketing channels such as social media, email newsletters, local advertisements, and community bulletin boards to raise awareness about the auction. Highlight the unique items, fundraising goals, and any special activities or performances taking place during the event.
10. On the day of the auction: Ensure that all auction items are properly displayed and labeled. Train volunteers to assist with bidder registration, answering questions, and managing the bidding process. Clearly communicate the rules and guidelines to participants.

Who needs silent and live auction?

1. Non-profit organizations: Silent and live auctions are popular fundraising tools for non-profit organizations. By gathering valuable items and generating excitement around the auction, these organizations can raise funds to support their missions.
2. Schools and educational institutions: Many schools and educational institutions organize silent and live auctions as a way to raise funds for various purposes such as extracurricular activities, scholarships, or facility upgrades.
3. Charitable foundations: Charitable foundations often host silent and live auctions to raise money for specific causes or programs. These events allow them to engage with donors, build relationships, and secure financial support.
4. Community organizations: Community organizations, such as sports clubs, local associations, and cultural groups, can benefit from hosting silent and live auctions. These events not only generate funds but also foster community engagement and support.
5. Event organizers: Live auctions can be an exciting addition to events such as galas, fundraisers, or corporate functions. They provide entertainment and a unique opportunity for attendees to bid on exclusive items or experiences.

Remember, the specific individuals or groups that can benefit from silent and live auctions can vary, and it largely depends on their fundraising and community engagement objectives.

For pdfFiller’s FAQs

What is silent and live auction?

Silent auction is a method of sale without an auctioneer, whereas live auction is conducted with an auctioneer calling out the bids.

Who is required to file silent and live auction?

Organizations or individuals hosting an auction event are required to file silent and live auction.

How to fill out silent and live auction?

Silent and live auction forms can typically be filled out online or submitted in person to the appropriate regulatory agency.

What is the purpose of silent and live auction?

The purpose of silent and live auction is to raise funds for charitable organizations or sell items to the public.

What information must be reported on silent and live auction?

Details of the items being auctioned, starting bid amounts, bidder information, and final sale prices must be reported on silent and live auction forms.

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