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AGENDA ITEM
Planning & Zoning6Meeting
5/16/2024
MEETING DATE
TO:Planning and Zoning Board MembersFROM:DATE:Marie Cole, Assistant Program Manager May 2, 2024
PHONE:SUBJECT OR TITLE:MINOR 202408 3180
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What is business item ex parte?
Business item ex parte is a form or document that must be filed with a regulatory agency to disclose any communication or meeting between a party and a decision-maker without the presence of all interested parties.
Who is required to file business item ex parte?
Anyone who has had a communication or meeting with a decision-maker on a matter of interest that could potentially influence the decision-making process is required to file a business item ex parte.
How to fill out business item ex parte?
To fill out a business item ex parte, one must provide details of the communication or meeting, including the date, parties involved, purpose, and any materials discussed.
What is the purpose of business item ex parte?
The purpose of business item ex parte is to promote transparency and fairness in decision-making processes by disclosing any off-the-record communications that could impact the outcome.
What information must be reported on business item ex parte?
Information such as the date of the communication, the identity of the parties involved, the subject matter discussed, and any action requested or taken must be reported on a business item ex parte.
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