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CITY OF HIDDEN HILLS REGULAR CITY COUNCIL MEETING (UNPERSON AND VIDEO CONFERENCE) 6165 Spring Valley Road Monday, February 13, 2023 5:30 PM AGENDA 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE NOTE: The

How to fill out in-person and video conference

How to fill out in-person and video conference

1. In-person meeting: 1. Set up a meeting location and time that is convenient for all parties involved. 2. Prepare any necessary materials or documents for the meeting. 3. Greet and welcome participants as they arrive. 4. Facilitate the discussion and keep the meeting on track. 5. Take notes or minutes during the meeting. 6. Wrap up the meeting with clear action items or next steps.
2. Video conference: 1. Set up a video conferencing platform and send out meeting invites with the necessary link or information. 2. Test the technology and ensure that everyone has the necessary equipment to join the video conference. 3. Have a clear agenda for the meeting and share it with all participants beforehand. 4. Start the video conference on time and make sure all participants are able to join. 5. Facilitate the discussion and encourage participation from all attendees. 6. Record the meeting for reference or sharing with those who could not attend.

Who needs in-person and video conference?

1. In-person meeting: People who need to have face-to-face interactions, discuss sensitive matters, or collaborate on projects that require physical presence.
2. Video conference: People who are located in different geographical locations, need to save time and travel expenses, or prefer the flexibility of joining a meeting from anywhere with an internet connection.

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What is in-person and video conference?

In-person conference is a meeting where participants gather physically in the same location, while video conference is a meeting held virtually through video and audio technology.

Who is required to file in-person and video conference?

Individuals or organizations conducting meetings or events that require reporting and documentation may be required to file in-person and video conference.

How to fill out in-person and video conference?

To fill out in-person and video conference, participants can provide detailed information about the meeting, including date, time, location, participants, agenda, and any relevant documents or presentations.

What is the purpose of in-person and video conference?

The purpose of in-person and video conference is to facilitate communication, collaboration, and decision-making among participants who may be located in different places.

What information must be reported on in-person and video conference?

Information that must be reported on in-person and video conference includes details about the meeting, such as date, time, location, participants, agenda, outcomes, and any relevant documents or presentations.