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TOUR AND ACTIVITY PLAN A national Learning for Life and Exploring Tour and Activity Plan is required for all posts/clubs/ groups traveling to areas 500 miles or more one way from home area or crossing

How to fill out tour and activity plan

How to fill out a tour and activity plan:

1. Start by gathering all the necessary information about the tour or activity you are planning. This may include the date, time, location, duration, and any specific requirements or equipment needed.
2. Next, list the objectives and goals of the tour or activity. What do you hope to achieve or provide through this experience?
3. Identify any potential risks or hazards associated with the tour or activity. This could include factors such as weather conditions, terrain, or equipment safety.
4. Determine the appropriate level of supervision required for the tour or activity. Consider the participants' age, experience, and skill level, and ensure that there are enough qualified leaders or guides present.
5. Create a detailed itinerary for the tour or activity, including any scheduled breaks, meals, or rest periods. This will help ensure that all participants are informed and able to plan accordingly.
6. Communicate with all relevant stakeholders, such as participants, parents or guardians, and any external organizations or vendors involved. Provide them with the necessary information and obtain any required permissions or consent forms.
7. Review and finalize the tour or activity plan, making sure that all relevant details and considerations have been addressed.
8. Keep a copy of the tour and activity plan on-hand during the event, and ensure that all leaders and participants are aware of its contents.

Who needs a tour and activity plan:

1. Schools or educational institutions organizing field trips or outdoor learning experiences.
2. Youth organizations planning adventure activities or camps.
3. Travel agencies or tour operators designing guided tours or excursions.
4. Scout groups or outdoor clubs arranging hiking, camping, or other recreational activities.
5. Non-profit organizations conducting volunteer trips or community service projects.
6. Companies organizing team-building exercises or corporate retreats.
7. Event planners coordinating special events or conventions that involve tours or activities.

For pdfFiller’s FAQs

What is tour and activity plan?

Tour and activity plan is a document that outlines the details of a Scouting trip or activity, including the itinerary, emergency contact information, and transportation arrangements.

Who is required to file tour and activity plan?

All Scouting units, including Cub Scout packs, Boy Scout troops, and Venturing crews, are required to file a tour and activity plan for any trip or activity that takes place away from the unit's regular meeting place.

How to fill out tour and activity plan?

Tour and activity plans can be filled out online through the BSA's My.Scouting tools. The form requires information such as the trip dates, location, itinerary, leadership team, emergency contacts, and transportation details.

What is the purpose of tour and activity plan?

The purpose of the tour and activity plan is to help ensure the safety of all participants on Scouting trips and activities. It also serves as a communication tool for the leadership team and provides a framework for organizing and managing the event.

What information must be reported on tour and activity plan?

The tour and activity plan must include details such as the trip dates, location, itinerary, leadership team members with contact information, emergency contacts, transportation plans, and any special accommodations or requirements for participants.

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