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Get the free Notice of General Meeting/Proxy Form - Rox Resources

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BOX RESOURCES LIMITED ABN 53 107 202 602 NOTICE OF GENERAL MEETING AND EXPLANATORY MEMORANDUM TO SHAREHOLDERS Date of Meeting 26 February 2009 Time of Meeting 9:00am Place of Meeting First Floor,
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How to fill out notice of general meetingproxy

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How to fill out a notice of general meeting proxy:

01
Start by clearly stating the name of the company or organization for which the general meeting is being held. This should be placed at the top of the notice.
02
Include the date and time of the general meeting. Make sure to provide both the date and the specific time at which the meeting will commence.
03
Provide details regarding the venue where the general meeting will take place. Include the full address and any necessary instructions or directions for attendees.
04
Specify the purpose of the general meeting. Explain what will be discussed or decided upon during the meeting. This helps attendees understand the importance of their presence or proxy representation.
05
Clearly state the eligibility criteria for proxy representation. Indicate who is eligible to act as a proxy on behalf of another meeting participant. Include any specific requirements or documentation needed for appointing a proxy.
06
Explain the procedure for appointing a proxy. Outline the steps that need to be followed, such as filling out a specific form or submitting a written request.
07
Provide a deadline for submitting proxy forms or requests. Make sure to set a reasonable date and time by which all proxy appointments should be made.
08
Include contact details for any inquiries or clarifications. This can be an email address, phone number, or any other means of communication that can be easily accessed by meeting participants.

Who needs a notice of general meeting proxy?

A notice of general meeting proxy is typically needed by individuals who are unable to attend a general meeting but still wish to participate through appointing a proxy. This can include:
01
Shareholders or members of an organization who are unable to attend the general meeting due to other commitments or geographical constraints.
02
Directors or board members who are unable to physically attend the meeting but want to exercise their voting rights through a proxy.
03
Any other eligible participant who cannot be present at the general meeting and wants their voice to be heard or their votes to be counted through proxy representation.
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Notice of general meetingproxy is a formal notification sent to shareholders informing them about an upcoming general meeting where they can appoint a proxy to represent them.
The company's board of directors or management is usually responsible for filing the notice of general meetingproxy.
To fill out a notice of general meetingproxy, the required information such as meeting date, time, location, and proxy appointment details must be provided.
The purpose of notice of general meetingproxy is to ensure that shareholders are informed about the upcoming meeting and have the opportunity to appoint a proxy to vote on their behalf.
The notice of general meetingproxy should include details about the meeting, agenda items, voting procedures, and instructions for appointing a proxy.
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