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CONTEST CHAIR BRIEFING (CONTESTANTS, TOASTMASTER AND SERGEANTS AT ARMS) Fall contests: Humorous and Evaluation Spring contests: International Speech and Tall Tales (even years) International Speech
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How to fill out contest chair briefing
How to fill out a contest chair briefing:
01
Start by reviewing the contest guidelines and familiarizing yourself with the requirements for the event. This includes understanding the objectives, rules, and timeline of the contest.
02
Create an outline or agenda for the briefing. This will help you organize your thoughts and ensure that you cover all the necessary topics during the meeting.
03
Begin the briefing by introducing yourself and welcoming the participants. Provide a brief overview of the contest, its purpose, and any important background information.
04
Explain the roles and responsibilities of the contest chair. This may include overseeing the event, coordinating with judges and contestants, and ensuring a smooth flow during the contest.
05
Discuss the specific format of the contest, such as the order of speakers or performers. Provide instructions on how to introduce each contestant and any additional guidelines or requirements for their presentations.
06
Inform the participants about the judging criteria and how the evaluation process will take place. Explain what judges will be looking for and emphasize the fairness and objectivity of the scoring system.
07
Address any logistical details, such as the location of the contest, equipment or props needed, and any special considerations for the venue. Remind participants of important deadlines or rehearsal schedules.
08
Offer guidance on how to handle potential challenges or unexpected situations during the contest. Encourage participants to ask questions or seek clarification if needed.
09
Conclude the briefing by summarizing the key points discussed and expressing your confidence in the participants' abilities. Thank everyone for their time and remind them of any next steps or additional resources they may need.
Who needs a contest chair briefing:
01
Contest chairs: It is essential for contest chairs to attend the briefing in order to understand their roles and responsibilities, as well as obtain the necessary information to successfully organize and run the contest.
02
Contestants: Contestants should attend the briefing to receive important instructions about the contest format, rules, and expectations. This will help them prepare and present their entries effectively.
03
Judges: Attending the briefing allows judges to understand the judging criteria and process, ensuring a fair and consistent evaluation of the contestants.
04
Organizing committee: The contest chair briefing is also relevant for the organizing committee members who assist in planning and executing the contest. They need to be aware of the contest details and their respective roles in supporting the event.
05
Audience members: While not mandatory, audience members who attend the briefing can gain valuable insights into the contest, gaining a better understanding of what to expect during the event.
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What is contest chair briefing?
Contest chair briefing is a meeting or information session conducted by the contest chair to provide guidelines, instructions, and expectations for a contest.
Who is required to file contest chair briefing?
The contest chair or any designated representative is required to file the contest chair briefing.
How to fill out contest chair briefing?
The contest chair briefing can be filled out by providing accurate information about the contest, contest rules, judging criteria, and other relevant details.
What is the purpose of contest chair briefing?
The purpose of contest chair briefing is to ensure that participants, judges, and organizers are aware of the rules, guidelines, and expectations for the contest.
What information must be reported on contest chair briefing?
The contest chair briefing should include details about the contest theme, rules, judging criteria, venue, date, time, awards, and other pertinent information.
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