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Detailed minutes from the Town of Mapping Planning Board meeting on June 6, 2016, including discussions on Randolph School site development and public hearing protocols.
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How to fill out minutes
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Start by recording the date, time, and location of the meeting at the top of the document.
02
List the attendees and note any apologies for absence.
03
Summarize the key points of discussion and decisions made during the meeting.
04
Assign action points to individuals and note the deadline for completion.
05
Include any motions or resolutions passed during the meeting.
06
Conclude with the next meeting date and time.
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What is minutes?
Minutes are the official written record of the proceedings and decisions made during a meeting.
Who is required to file minutes?
Typically, the secretary of the organization or meeting is required to file minutes.
How to fill out minutes?
Minutes should be filled out by summarizing key discussions, decisions made, attendees present, and any actions assigned, all while maintaining a clear and concise format.
What is the purpose of minutes?
The purpose of minutes is to provide a formal record of the meeting that can be referred to later for accuracy and accountability.
What information must be reported on minutes?
Minutes must report the date, time, and location of the meeting, attendees, agenda items discussed, decisions made, and any action items assigned.
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