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PROXY DOCUMENT FOR A GENERAL MEETING (INCLUDING VOTING INSTRUCTIONS)Robin Plus Annual General Meeting on 3 April 2024The undersigned (hereinafter also the principal or shareholder) authorizes the
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How to fill out proxy document and voting

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How to fill out proxy document and voting

01
Read the proxy document carefully to understand the voting instructions and options.
02
Fill out the necessary personal details such as name, address, and shareholder ID.
03
Indicate your voting preferences for each agenda item by marking the appropriate checkboxes or writing in your choices.
04
Sign and date the proxy document to make it legally valid.
05
Submit the completed proxy document to the designated voting platform or mailing address before the deadline.

Who needs proxy document and voting?

01
Shareholders who are unable to attend a company's annual general meeting may need a proxy document to appoint someone to vote on their behalf.
02
Investors who want to participate in corporate decision-making but are unable to personally attend shareholder meetings may also require a proxy document and voting.

What is Proxy document and voting instructions Form?

The Proxy document and voting instructions is a Word document which can be completed and signed for certain purposes. Next, it is provided to the exact addressee to provide some information of certain kinds. The completion and signing may be done in hard copy or with an appropriate tool like PDFfiller. These tools help to submit any PDF or Word file online. It also allows you to edit its appearance for your requirements and put a legal digital signature. Once done, the user ought to send the Proxy document and voting instructions to the respective recipient or several ones by mail and also fax. PDFfiller offers a feature and options that make your Word form printable. It includes different options for printing out. It does no matter how you file a form - physically or electronically - it will always look well-designed and organized. To not to create a new editable template from the beginning again and again, turn the original form into a template. Later, you will have an editable sample.

Template Proxy document and voting instructions instructions

Before starting to fill out Proxy document and voting instructions Word form, ensure that you prepared all the necessary information. This is a very important part, because errors may bring unpleasant consequences from re-submission of the whole entire template and finishing with missing deadlines and even penalties. You need to be especially careful filling out the digits. At first glance, it might seem to be dead simple thing. Nonetheless, it's easy to make a mistake. Some people use such lifehack as storing everything in a separate file or a record book and then attach it into documents' sample. Anyway, come up with all efforts and provide actual and solid information in your Proxy document and voting instructions form, and doublecheck it during the process of filling out the required fields. If it appears that some mistakes still persist, you can easily make some more corrections when you use PDFfiller editing tool without blowing deadlines.

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A proxy document is a formal authorization for another person to vote on behalf of a shareholder at a company's shareholder meeting. Proxy voting allows shareholders to participate in decisions without attending the meeting in person.
Companies that are publicly traded and hold annual meetings are required to file proxy documents with the relevant regulatory authorities, as well as distribute these documents to shareholders.
To fill out a proxy document, shareholders must provide their name, the number of shares they own, and designate a proxy (an individual or group) to vote on their behalf. They should indicate their voting preferences for each agenda item and sign the document.
The purpose of proxy documents and voting is to enable shareholders to express their opinions and make decisions on corporate matters, even if they cannot attend the meeting in person. This process helps ensure broader shareholder participation.
Proxy documents must report information such as the names of the individuals nominated for the board of directors, details of any proposals to be voted on, voting procedures, and any conflicts of interest.
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