Get the free Request for quotation - Department of Budget and Management

REPUBLIC OF THE PHILIPPINES DEPARTMENT OF BUDGET AND MANAGEMENT ADMINISTRATIVE SERVICE MALAYA ANG, MANILA REQUEST FOR QUOTATION The Department of Budget and Management (dBm), through its Administrative

How to fill out request for quotation

How to fill out a request for quotation:

1. Start by gathering all the necessary information. This includes details about the product or service you are looking to purchase, the quantity needed, and any specific requirements or specifications.
2. Research potential suppliers or vendors who can provide the product or service. Make a list of their contact information and ensure they are capable of meeting your requirements.
3. Create a document or use a standardized template for the request for quotation (RFQ). This will include your company's details, a clear and concise description of the product or service needed, and any technical specifications or drawings if applicable.
4. Clearly outline the terms and conditions for the quotation. This may include payment terms, delivery schedules, quality standards, and any other relevant information.
5. Include a deadline for suppliers to submit their quotations. This should allow sufficient time for them to review the request and provide a detailed and accurate quote.
6. Send the RFQ to the selected suppliers via email, mail, or through a digital procurement platform if applicable. Ensure that the document is clear and easy to understand to avoid any miscommunication.
7. Follow up with the suppliers to confirm receipt of the RFQ and address any questions they may have. This will ensure that they have a clear understanding of your requirements and can provide an accurate quotation.
8. Evaluate the received quotations based on factors such as price, quality, delivery time, and the supplier's reputation. Compare the offers and select the most suitable one for your needs.

Who needs a request for quotation?

1. Organizations or businesses that are looking to procure goods or services from external suppliers.
2. Individuals or companies that require a detailed breakdown of costs and specifications before making a purchasing decision.
3. Government agencies or institutions that adhere to strict procurement processes to ensure transparency and fair competition in the bidding and selection process.

For pdfFiller’s FAQs

What is request for quotation?

Request for quotation is a document used in procurement processes to invite suppliers to submit a quotation for the supply of goods or services.

Who is required to file request for quotation?

The purchasing department or procurement officer is typically responsible for filing a request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, you need to provide details about the goods or services required, quantities needed, delivery timeframe, and any other specific requirements.

What is the purpose of request for quotation?

The purpose of request for quotation is to gather competitive bids from potential suppliers in order to select the best offer based on price, quality, and other factors.

What information must be reported on request for quotation?

Information such as the contact details of the buyer, a description of the goods or services required, quantity needed, desired delivery date, and any specific requirements must be reported on a request for quotation.

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