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Minutes from the November 1, 2021, council meeting in Leola, covering budget approvals, project updates, and community event plans.
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How to fill out unofficial council meeting proceedings

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Obtain a copy of the unofficial council meeting proceedings template.
02
Fill in the date, time, and location of the council meeting.
03
List the attendees and their titles or positions.
04
Summarize the topics discussed during the meeting.
05
Include any decisions or actions taken by the council members.
06
Review and edit the document for accuracy and completeness.
07
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Unofficial council meeting proceedings refer to notes or summaries taken during council meetings that are not formally adopted or approved by the council, but serve to document the discussions and decisions made.
Typically, the council secretary or designated staff member responsible for record-keeping is required to file unofficial council meeting proceedings.
To fill out unofficial council meeting proceedings, one should include the date, time, and location of the meeting, names of attendees, main topics discussed, decisions made, and any actions assigned.
The purpose of unofficial council meeting proceedings is to provide a record of what occurred during a meeting for future reference and accountability, especially when formal minutes are not available yet.
Information that must be reported includes the meeting date, attendees, summary of discussions, decisions taken, and assignments or follow-ups resulting from the meeting.
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