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Detailed minutes from the June 5th, 2018 Planning and Zoning Commission meeting discussing the Glen Oaks Subdivision\'s preliminary plat and zoning change from RM-44 to OPRAH.
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Start by including the date, time, and location of the meeting at the top of the minutes.
02
List the members present and absent, along with any guests or visitors.
03
Record any official actions taken during the meeting, such as motions, votes, and approvals.
04
Summarize any discussions or presentations that took place, including any important points or decisions made.
05
Conclude with any other relevant information or announcements before saving and distributing the minutes to members.

Who needs planning and zoning minutes?

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City officials and administrators who need to keep track of decisions and actions taken during planning and zoning meetings.
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Members of the public who are interested in understanding the processes and outcomes of planning and zoning discussions.

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Planning and zoning minutes are official records of the discussions, decisions, and actions taken during planning and zoning meetings, used to document the proceedings for future reference.
Typically, the planning or zoning board secretary or designated official is required to file planning and zoning minutes.
Planning and zoning minutes should be filled out by noting the date, time, and location of the meeting, attendees, agenda items, a summary of discussions, decisions made, and any action items.
The purpose of planning and zoning minutes is to provide a legal and transparent record of the board's activities, decisions, and discussions for public access and accountability.
The minutes must report the date and time of the meeting, names of attendees, agenda items discussed, summary of deliberations, decisions made, and any votes or resolutions passed.
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