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Official minutes from the City Council regular meeting held on April 25, 2017, detailing attendees, discussions, and decisions made during the session.

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How to fill out minutes of regular meeting

01

Start with the date, time, and location of the meeting.

02

List the names of attendees and any absentees.

03

Record the call to order and any approval of previous minutes.

04

Document the key points discussed, decisions made, and actions assigned.

05

Include any reports presented or discussions held.

06

Note the time of adjournment.

07

Make sure to use clear and concise language.

08

Review the minutes for accuracy before distributing.

Who needs minutes of regular meeting?

01

Meeting participants to recall discussions and decisions.

02

Management for tracking progress and accountability.

03

Stakeholders who were not able to attend the meeting.

04

Regulatory bodies if compliance is required.

05

Administrative staff for record-keeping and future reference.

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What is minutes of regular meeting?

Minutes of a regular meeting are the official written record of what transpired during a meeting. They typically include details of discussions, decisions made, and action items.

Who is required to file minutes of regular meeting?

Typically, the secretary or designated officer of the organization is required to file minutes of a regular meeting.

How to fill out minutes of regular meeting?

To fill out minutes, start with the meeting date, time, and location, list attendees, summarize discussions for each agenda item, note decisions made, and record any action items with assigned responsibilities.

What is the purpose of minutes of regular meeting?

The purpose of minutes is to provide a formal and accurate account of the meeting, serve as a reference for future meetings, and ensure accountability for action items agreed upon.

What information must be reported on minutes of regular meeting?

Minutes must report the date and time of the meeting, names of attendees, a summary of discussions, decisions made, and assigned tasks or action items.

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