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Bid Number/ ( ) : GEM/2024/B/5086774 Dated/ : 24062024Bid Document/ Bid Details/ Bid End Date/Time/ / Bid Opening Date/Time/ / Bid Offer Validity (From End Date)/ ( )15072024 18:00:00 15072024
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How to fill out archive tender list

01
Gather all necessary documentation related to the tender.
02
List the tender title and reference number at the top of the form.
03
Provide a brief description of the tender items being archived.
04
Input the date the tender was initiated and the date it was completed.
05
Include the names and contact details of the key stakeholders involved.
06
Indicate the submission method and date for the tender responses.
07
Ensure all required signatures are obtained before finalizing the list.
08
Review the completed archive tender list for accuracy.

Who needs archive tender list?

01
Project managers overseeing procurement activities.
02
Compliance officers ensuring regulatory adherence.
03
Administrative personnel managing archived documents.
04
Audit teams reviewing historical tender processes.
05
Future bidders seeking information on past tenders.
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An archive tender list is a formal document that records and maintains information about tenders that have been submitted and awarded over a specific period. It serves as a historical record for procurement processes.
Organizations or agencies that participate in procurement processes and submit tenders are required to file an archive tender list to ensure compliance with regulations and transparency in their operations.
To fill out an archive tender list, include details such as the date of the tender, the name of the contractor, the amount of the tender, project description, and any relevant contractual obligations. Ensure all entries are accurate and complete.
The purpose of the archive tender list is to provide a comprehensive record of all tender submissions and awards, facilitating transparency, accountability, and historical reference for future procurement activities.
The information that must be reported on the archive tender list includes the date of the tender, names of all bidders, amounts bid, descriptions of the projects, awarded contracts, and relevant dates associated with the tender process.
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