Get the free Expense Voucher template

Learn about the essential guidelines for submitting expense vouchers, including mileage reimbursement and submission deadlines for 2024.

How to fill out expense voucher template

How to fill out expense voucher

1. Start by obtaining a blank expense voucher form from your employer or the relevant department.
2. Fill in your personal information at the top, including your name, employee ID, and department.
3. Specify the date of the expense and the purpose of the expense in the designated fields.
4. List each individual expense item, including the date, a description of the expense, and the amount.
5. Attach all relevant receipts and documentation to support your claims.
6. Calculate the total amount of expenses and enter this in the total amount field.
7. Sign and date the voucher to certify that the information provided is accurate and true.
8. Submit the completed expense voucher form to your supervisor or finance department for approval.

Who needs expense voucher?

1. Employees who incur out-of-pocket expenses while performing job-related duties typically need an expense voucher.
2. Freelancers and contractors who seek reimbursement for business-related expenses may also require an expense voucher.
3. Managers and team leaders who need to account for team expenditures or travel expenses should fill out an expense voucher.

What is Expense Voucher Form?

The Expense Voucher is a Word document that should be submitted to the required address to provide certain information. It needs to be filled-out and signed, which may be done in hard copy, or with a certain solution e. g. PDFfiller. It allows to fill out any PDF or Word document right in the web, customize it depending on your purposes and put a legally-binding electronic signature. Once after completion, the user can send the Expense Voucher to the appropriate recipient, or multiple ones via email or fax. The template is printable as well thanks to PDFfiller feature and options offered for printing out adjustment. Both in electronic and in hard copy, your form will have got neat and professional appearance. It's also possible to save it as the template to use later, without creating a new document over and over. All you need to do is to amend the ready template.

Instructions for the form Expense Voucher

When you are ready to begin completing the Expense Voucher ms word form, it is important to make clear that all the required info is prepared. This one is important, so far as mistakes can result in unwanted consequences. It's always annoying and time-consuming to resubmit the entire word form, not even mentioning penalties came from blown deadlines. Work with figures takes more concentration. At first glance, there is nothing tricky about this. However, there's nothing to make an error. Professionals advise to save all data and get it separately in a file. Once you have a writable template, you can easily export that content from the file. In any case, you need to be as observative as you can to provide true and legit info. Check the information in your Expense Voucher form twice when filling out all necessary fields. In case of any mistake, it can be promptly fixed with PDFfiller editor, so all deadlines are met.

Expense Voucher: frequently asked questions

1. Is this legit to file forms digitally?

According to ESIGN Act 2000, documents filled out and approved by using an e-signature are considered legally binding, similarly to their hard analogs. This means that you're free to rightfully fill and submit Expense Voucher form to the establishment required to use electronic signature solution that fits all the requirements in accordance with its legal purposes, like PDFfiller.

2. Is it safe to fill in personal documents from web application?

Certainly, it is totally safe when you use reliable tool for your work-flow for those purposes. As an example, PDFfiller delivers the benefits like these:

• All data is kept in the cloud storage that is facilitated with multi-level encryption, and it is prohibited from disclosure. It is user only who has access to data.
• Each and every word file signed has its own unique ID, so it can’t be falsified.
• User can set extra security settings such as user validation by photo or password. There is also an folder encryption option. Just place your Expense Voucher writable form and set a password.

3. Is it possible to upload available data to the word form?

Yes, but you need a specific feature to do that. In PDFfiller, we name it Fill in Bulk. With the help of this feature, you can take data from the Excel spreadsheet and put it into your document.

For pdfFiller’s FAQs

How can I get expense voucher template?

It's simple using pdfFiller, an online document management tool. Use our huge online form collection (over 25M fillable forms) to quickly discover the expense voucher template. Open it immediately and start altering it with sophisticated capabilities.

Can I create an electronic signature for the expense voucher template in Chrome?

Yes, you can. With pdfFiller, you not only get a feature-rich PDF editor and fillable form builder but a powerful e-signature solution that you can add directly to your Chrome browser. Using our extension, you can create your legally-binding eSignature by typing, drawing, or capturing a photo of your signature using your webcam. Choose whichever method you prefer and eSign your expense voucher template in minutes.

Can I create an eSignature for the expense voucher template in Gmail?

With pdfFiller's add-on, you may upload, type, or draw a signature in Gmail. You can eSign your expense voucher template and other papers directly in your mailbox with pdfFiller. To preserve signed papers and your personal signatures, create an account.

What is expense voucher?

An expense voucher is a document that provides details of expenses incurred by an individual or organization, typically for reimbursement or record-keeping purposes.

Who is required to file expense voucher?

Employees or individuals who seek reimbursement for business-related expenses are required to file an expense voucher.

How to fill out expense voucher?

To fill out an expense voucher, you typically need to provide the date of the expense, the category/type of expense, the amount, any supporting receipts, and an explanation of the purpose.

What is the purpose of expense voucher?

The purpose of an expense voucher is to document and validate expenses that an employee or individual seeks to have reimbursed.

What information must be reported on expense voucher?

Expense vouchers generally must include the date of the expense, description of the expense, amount, category, receipt/proof of payment, and the name of the person submitting the voucher.