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This document outlines the AAU Maryland Expense Voucher process, including reimbursement categories and IRS mileage rates for efficient financial management.

How to fill out expense voucher - aauw-md

How to fill out expense voucher

1. Gather all necessary receipts and documentation for your expenses.
2. Obtain an expense voucher form from your organization's finance department or website.
3. Fill out your personal information at the top of the form, including your name, department, and employee ID.
4. List each expense in the designated section, including the date, description, amount, and any relevant account codes.
5. Attach copies of all receipts to support your claimed expenses.
6. Ensure that the total amount claimed is clearly stated at the end of the form.
7. Sign and date the voucher to certifying that the expenses are accurate and legitimate.
8. Submit the completed expense voucher along with the receipts to your supervisor or finance department for approval.

Who needs expense voucher?

1. Employees who incur expenses while conducting work-related activities.
2. Travelers who need reimbursement for business travel costs.
3. Contractors or vendors who need to be reimbursed for work-related expenses.
4. Interns or temporary staff who have out-of-pocket expenses related to their work.

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What is expense voucher?

An expense voucher is a document used to itemize and document expenses incurred by an employee or individual for reimbursement or accounting purposes.

Who is required to file expense voucher?

Typically, employees who incur business-related expenses while performing their job duties are required to file an expense voucher for reimbursement.

How to fill out expense voucher?

To fill out an expense voucher, one must provide details such as the date of the expense, description of the expense, amount spent, and attach any relevant receipts or documentation.

What is the purpose of expense voucher?

The purpose of an expense voucher is to document and validate expenditures for reimbursement and to maintain accurate financial records within an organization.

What information must be reported on expense voucher?

Required information generally includes the date of the expense, nature of the expense, amount, purpose of the expense, and any supporting documents like receipts.