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Official minutes from the City Council regular meeting held on November 20, 2017, detailing agenda, approvals, and council discussions.
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01
Prepare an agenda before the meeting to outline topics of discussion.
02
Record the date, time, and location of the meeting at the top of the minutes.
03
List the names of attendees and note any absentees.
04
Document each agenda item as it is discussed, summarizing key points and decisions made.
05
Include any votes taken, specifying the outcome and who voted for or against.
06
Note any action items assigned, including responsible individuals and deadlines.
07
Record any public comments or input from citizens during the meeting.
08
Summarize the meeting's conclusion and any upcoming meeting dates.
09
Review and edit the drafted minutes for clarity and accuracy after the meeting.
10
Distribute the final minutes to all attendees and relevant stakeholders after approval.

Who needs minutes-regular-meeting-city-council?

01
City council members who need to stay informed about meetings.
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City officials for reference in future decision-making.
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Citizens who wish to understand the council's discussions and decisions.
04
Stakeholders and organizations that may be affected by council decisions.
05
Legal and compliance teams who need a record of proceedings for governance.
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Minutes of a regular meeting of the city council are formal records that document the decisions and discussions that took place during a scheduled council meeting.
The city clerk is typically responsible for filing the minutes of the regular meetings of the city council.
To fill out the minutes, include the date and time of the meeting, names of participants, topics discussed, decisions made, and any votes taken, ensuring to capture key points accurately.
The purpose of the minutes is to provide an official and accurate record of what was discussed and decided in the meeting, ensuring transparency and accountability in local governance.
The minutes must report the date, time, and location of the meeting, a list of attendees, a summary of discussions, decisions made, resolutions adopted, and any actions taken.
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