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REQUEST FOR PROPOSALS ADDENDUM Request for Qualifications Title: Dawson Park Improvements (Best Valued Procurement) Solicitation Number: RFQ #1258 Addendum Number: 02 Issue Date of this Addendum:
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How to fill out request for proposals addendum
How to fill out a request for proposals addendum:
01
Review the original request for proposals (RFP): Before filling out the addendum, carefully read the original RFP to understand the requirements, specifications, and any other pertinent details that need to be addressed in the addendum.
02
Identify the need for an addendum: Determine if there are any changes, clarifications, or additional information that needs to be included in the RFP. If so, an addendum becomes necessary to ensure all bidders have the same information.
03
Create a clear and concise title: Begin by giving the addendum a descriptive title that reflects its purpose. This will help bidders easily identify the addendum and understand its relevance to the original RFP.
04
Provide a statement of purpose: Start the addendum with a brief statement that outlines the purpose or reason for issuing the addendum. This can include any changes to the original RFP, clarifications, or additional requirements that need to be addressed.
05
Present the modified sections or new information: Clearly state the revised sections or include the new information that is being added to the original RFP. Use numbered or bullet points to make it easy for bidders to understand the changes and how they impact their proposals.
06
Include any relevant attachments or documents: If there are any supporting documents, drawings, specifications, or other attachments that need to be included with the addendum, ensure they are included and clearly referenced in the addendum.
07
Set a deadline for responses: Specify a deadline by which bidders should acknowledge and respond to the addendum. This will help ensure all bidders have a fair chance to review and adjust their proposals accordingly.
08
Distribute the addendum: Send the addendum to all potential bidders who received the original RFP through the same channels used for distributing the RFP. This can include email, a procurement platform, or any other established communication method.
09
Keep a record of addendum distribution: Maintain a record of the individuals or organizations that received the addendum to ensure transparency and fairness in the bidding process.
10
Monitor and address any questions or concerns: Be prepared to respond to any questions or concerns that bidders may have regarding the addendum. This will help avoid confusion and ensure all bidders have a clear understanding of the expectations.
Who needs a request for proposals addendum?
01
Organizations or individuals issuing a request for proposals: The party responsible for publishing the original RFP may need to issue an addendum if changes, clarifications, or additional information is necessary.
02
Bidders or contractors: Bidders or contractors who have already received or intend to participate in the bidding process may require a request for proposals addendum to ensure they have the most up-to-date information and instructions to prepare their proposals accurately.
03
Any party involved in the procurement process: Other stakeholders involved in the procurement process, such as evaluators, reviewers, or decision-makers, may also require the addendum to have a complete understanding of the project's requirements and any updates or changes that have been made.
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What is request for proposals addendum?
Request for proposals addendum is a document that contains additional information, clarifications, or changes to a request for proposals that has already been issued.
Who is required to file request for proposals addendum?
The entity or organization issuing the request for proposals is typically responsible for filing the addendum.
How to fill out request for proposals addendum?
The request for proposals addendum should be filled out by clearly stating the changes, additions, or clarifications being made to the original request for proposals document.
What is the purpose of request for proposals addendum?
The purpose of the addendum is to ensure that all parties involved in the proposal process have the most up-to-date and accurate information.
What information must be reported on request for proposals addendum?
The addendum must clearly state the changes, additions, or clarifications being made to the original request for proposals document.
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