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Joint MC/WE conference of the COST Action DUBROVNIK, May 2015 HOTEL RESERVATION FORM Please fill the form and send it at e-mail: dragon. Mombasa riviera. Hr or fax +385 20 448 444. Hotel will confirm

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Point by point, here's how to fill out a joint MCWG conference of:

1. Start by gathering all relevant materials and information. This includes agendas, discussion topics, participant lists, and any supporting documents.
2. Review the purpose and objectives of the joint MCWG conference. Understand why it is being held and what outcomes are expected. This will help set the context for the conference and guide your preparations.
3. Identify the key stakeholders and participants who need to be involved in the conference. This could include representatives from different organizations, experts in the field, or decision-makers. Ensure that their participation aligns with the objectives of the conference.
4. Determine the format and logistics of the conference. Will it be an in-person meeting, a virtual conference, or a combination of both? Consider factors such as time zones, language preferences, and technological requirements. Set a date, time, and duration for the conference.
5. Develop an agenda for the joint MCWG conference. Outline the topics, discussions, and activities that will take place during the conference. Assign time slots to each item on the agenda, ensuring that realistic timeframes are allocated. Share the agenda with all participants in advance.
6. Prepare any necessary presentations, materials, or resources for the conference. This could include slides, documents, videos, or interactive tools. Ensure that these materials are in a suitable format for distribution or presentation.
7. Communicate and coordinate with the participants. Send out invitations and reminders, providing them with all relevant information regarding the conference. Make sure they are aware of their roles, responsibilities, and any preparatory tasks they need to complete.
8. Conduct a thorough rehearsal or run-through of the conference. This will help you identify any potential issues or gaps in your preparations. Test the technology, connectivity, and audiovisual equipment if it is a virtual conference.
9. Facilitate the joint MCWG conference effectively. Ensure that all participants have an opportunity to contribute and engage in discussions. Follow the agenda, manage time wisely, and encourage open communication. Be prepared to handle any challenges or conflicts that may arise.
10. After the conference, gather feedback and evaluate the outcomes. Ask participants for their input on the conference's effectiveness, areas of improvement, and suggestions for future conferences. Assess whether the objectives were met and determine the next steps based on the outcomes.

Who needs a joint MCWG conference?

1. Organizations or institutions involved in a multi-country working group seeking collaboration and knowledge sharing.
2. Decision-makers and stakeholders responsible for coordinating efforts across multiple countries or regions.
3. Experts or specialists in a particular field who can contribute insights and expertise to address common challenges.
4. Representatives from governmental or non-governmental entities interested in fostering international cooperation and partnerships.

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