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Draft minutes from the Extraordinary Meeting on 23 January 2024 covering planning applications, public participation, and committee resolutions.
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What is extraordinary meeting minutes?
Extraordinary meeting minutes are the official recorded notes from meetings that are held outside the regular meeting schedule, typically addressing urgent matters requiring immediate attention.
Who is required to file extraordinary meeting minutes?
Typically, the secretary or designated official of the organization is required to file extraordinary meeting minutes, ensuring that they are documented and submitted according to the governing rules.
How to fill out extraordinary meeting minutes?
To fill out extraordinary meeting minutes, include the date and time of the meeting, names of attendees, a summary of discussions, decisions made, and any action items assigned. Ensure clarity and accuracy in documenting all significant points.
What is the purpose of extraordinary meeting minutes?
The purpose of extraordinary meeting minutes is to provide a formal record of the meeting proceedings, ensuring transparency, accountability, and a point of reference for future actions and decisions.
What information must be reported on extraordinary meeting minutes?
Extraordinary meeting minutes must report the meeting's date, time, attendees, agenda items discussed, decisions made, votes taken, and any follow-up actions required.
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