Get the free Minutes of Ordinary Council - 27 August 2013 - Shire of Esperance

Ordinary Council: Minutes 27 August 2013 Shire of Temperance ORDINARY COUNCIL TUESDAY 27 AUGUST 2013 MINUTES Page 1 Ordinary Council: Minutes 27 August 2013-Page 2 DISCLAIMER No responsibility whatsoever

How to fill out minutes of ordinary council

How to fill out minutes of an ordinary council:

1. Begin by stating the date, time, and location of the council meeting.
2. Include the names of all council members present and any visitors or guests.
3. Record the agenda items discussed during the meeting in the order they were addressed.
4. Take detailed notes of the discussions, decisions made, and any actions taken by the council.
5. Clearly document any motions that were made, including who made the motion, who supported it, and the outcome of the vote.
6. Include any important comments or concerns raised by council members or participants during the meeting.
7. Make sure to accurately capture any deadlines or next steps that were decided upon during the meeting.
8. Summarize the key points and decisions made for each agenda item.
9. Use clear and concise language, avoiding personal opinions or bias.
10. Proofread and edit the minutes for any errors or omissions before distributing them to council members and other stakeholders.

Who needs minutes of an ordinary council:

1. Council members: They need the minutes for reference and to stay informed about the decisions made during the meeting.
2. Government officials: Minutes of an ordinary council may be required by government officials to ensure transparency and accountability.
3. Legal authorities: In some cases, minutes of a council meeting may be requested for legal purposes, such as resolving disputes or enforcing regulations.
4. Stakeholders and the public: If the council meeting discussed matters of public interest, the minutes may be published or made available to stakeholders and the public for transparency and information sharing purposes.
5. Administrative staff: Minutes serve as an official record of the council meeting and may be used for administrative purposes, such as filing or future referencing.

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What is minutes of ordinary council?

Minutes of ordinary council are a written record of the proceedings and decisions made during a meeting of a local governing body, such as a city council or town council.

Who is required to file minutes of ordinary council?

The person responsible for taking minutes, typically the secretary or clerk of the council, is required to file the minutes of ordinary council.

How to fill out minutes of ordinary council?

Minutes of ordinary council should include a summary of discussions, decisions made, actions taken, and attendees present at the meeting.

What is the purpose of minutes of ordinary council?

The purpose of minutes of ordinary council is to provide an official record of the meeting proceedings, decisions made, and actions taken by the council.

What information must be reported on minutes of ordinary council?

Information such as the date and time of the meeting, agenda items discussed, motions made, votes taken, and any other relevant details should be reported on minutes of ordinary council.