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Shire of Temperance SPECIAL COUNCIL MEETING MINUTES Tuesday 8 June 2010 SPECIAL COUNCIL MEETING TUESDAY 8 JUNE 2010-Page 2 Disclaimers No responsibility whatsoever is implied or accepted by the Shire
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How to fill out special council meeting minutes
How to fill out special council meeting minutes:
01
Begin by including the date, time, and location of the meeting at the top of the document.
02
Write down the names of all attendees present at the meeting, including council members, staff, and any visitors.
03
Record the main points of discussion and decisions made during the meeting. Be sure to include any motions that were proposed and the outcome of the vote.
04
Take note of any reports or presentations given during the meeting, summarizing the key points discussed.
05
Document any important announcements or updates shared during the meeting, such as upcoming events or projects.
06
Include any recommendations or action items that were assigned during the meeting and specify who is responsible for each.
07
End the minutes with the time of adjournment and the next scheduled meeting date.
08
Distribute the finalized minutes to all council members and relevant stakeholders within a reasonable timeframe after the meeting.
Who needs special council meeting minutes:
01
Council members: Meeting minutes serve as an official record of what transpired during the meeting, ensuring that decisions and discussions can be accurately referenced in the future.
02
Staff and administration: Meeting minutes can help staff members stay informed about the decisions and actions taken by the council, allowing them to carry out their duties effectively.
03
Legal advisors or consultants: Meeting minutes provide a comprehensive account of the proceedings, which can be crucial if legal issues arise or for ensuring compliance with applicable laws or regulations.
04
Public: In some cases, special council meeting minutes may be available to the public, providing transparency and accountability for the council's actions.
05
Historians or researchers: Meeting minutes can serve as a valuable resource for historical documentation or research purposes, offering insights into past decisions and discussions.
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