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Ordinary Council: Agenda 25 October 2011-Page 1 21 OCTOBER 2011 Shire of Temperance ORDINARY COUNCIL NOTICE OF MEETING AND AGENDA An Ordinary Council meeting of the Shire of Temperance will be held
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How to fill out the agenda of an ordinary council:
01
Start by listing the date, time, and venue of the council meeting. This information is important for everyone attending the meeting to know.
02
Include a section for the opening remarks or greetings. This is an opportunity for the council chairperson or mayor to welcome everyone and set the tone for the meeting.
03
Next, allocate time for the approval of the previous meeting's minutes. It is essential to keep a record of the decisions made in previous meetings.
04
Follow this with the presentation of reports from different departments or individuals. These reports could include updates on projects, financial statements, or any other important matters.
05
Allocation of time for public comments or questions also needs to be included. This allows community members to express their opinions or concerns.
06
The council can also have specific items on the agenda, such as voting on a proposal, discussing new policies, or reviewing applications. Ensure that these items are well-documented and organized.
07
Add a section for any announcements or important information to be shared with the council members. This could include upcoming events, training opportunities, or other relevant news.
08
Finally, conclude the agenda with any other business items and set the date for the next council meeting.
Everyone involved in the council meeting, including council members, staff, and community members, needs the agenda to plan their time and prepare for the meeting. It serves as a roadmap for the meeting and ensures that important matters are discussed and decisions are made efficiently. The agenda helps keep everyone on track and serves as a reference for the meeting's minutes, providing a record of the meeting's proceedings.
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