Get the free Contract Administration Policy - Old Dominion University - olddominionuniversity

CONTRACT ADMINISTRATION POLICY (rev. Jan 2012) Table of Contents General 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Planning and Checklist Contract Administrator Procurement Records

How to fill out contract administration policy

How to fill out a contract administration policy:

1. Begin by reviewing the existing contract administration policy template provided by your organization or consulting an industry best practice guide.
2. Familiarize yourself with the organization's specific requirements and guidelines for contract administration.
3. Start by entering the title of the policy, clearly stating that it is a contract administration policy.
4. Include a brief introduction that explains the purpose and objectives of the policy.
5. Specify the scope of the policy, indicating which contracts it applies to (e.g., all contracts, specific types of contracts, contracts above a certain value).
6. Outline the key roles and responsibilities of individuals involved in contract administration, such as contract managers, procurement officers, and legal advisors.
7. Clearly state the process for initiating contract administration, including who is responsible for initiating the process and any required documentation or approvals.
8. Detail the steps involved in contract administration, such as contract monitoring, performance evaluation, change management, and dispute resolution.
9. Provide guidance on record keeping and documentation requirements throughout the contract administration process.
10. Include information on reporting and monitoring mechanisms to ensure compliance with the policy.
11. Clearly communicate any consequences or disciplinary actions for non-compliance with the contract administration policy.
12. Review and revise the document for clarity, consistency, and accuracy, ensuring that it aligns with any relevant legal and regulatory requirements.
13. Obtain appropriate approvals and distribute the finalized policy to relevant stakeholders.
14. Regularly review and update the policy as necessary to reflect changes in the organization's contract administration practices or external factors.

Who needs a contract administration policy:

1. Organizations of all sizes and sectors that engage in contractual agreements with external parties.
2. Project managers and contract managers responsible for managing and administering contracts.
3. Employees involved in procurement, legal, or financial functions within an organization.
4. Legal advisors or consultants providing guidance on contract management and administration.
5. Stakeholders and partners involved in the contract negotiation and performance process.
6. Regulatory bodies or government agencies that oversee contract compliance in specific industries or sectors.
7. Suppliers or contractors who work with organizations and need to understand expectations for contract administration.

For pdfFiller’s FAQs

What is contract administration policy?

The contract administration policy outlines the guidelines and procedures for managing contracts within an organization.

Who is required to file contract administration policy?

All employees who are involved in the management of contracts are required to file the contract administration policy.

How to fill out contract administration policy?

The contract administration policy can be filled out by detailing the processes and protocols for contract management.

What is the purpose of contract administration policy?

The purpose of the contract administration policy is to ensure consistency, transparency, and compliance in the management of contracts.

What information must be reported on contract administration policy?

The contract administration policy must include details on contract creation, execution, monitoring, and evaluation.

How can I send contract administration policy for eSignature?

contract administration policy is ready when you're ready to send it out. With pdfFiller, you can send it out securely and get signatures in just a few clicks. PDFs can be sent to you by email, text message, fax, USPS mail, or notarized on your account. You can do this right from your account. Become a member right now and try it out for yourself!

Can I sign the contract administration policy electronically in Chrome?

Yes. You can use pdfFiller to sign documents and use all of the features of the PDF editor in one place if you add this solution to Chrome. In order to use the extension, you can draw or write an electronic signature. You can also upload a picture of your handwritten signature. There is no need to worry about how long it takes to sign your contract administration policy.

How can I edit contract administration policy on a smartphone?

The best way to make changes to documents on a mobile device is to use pdfFiller's apps for iOS and Android. You may get them from the Apple Store and Google Play. Learn more about the apps here. To start editing contract administration policy, you need to install and log in to the app.