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ASX Release GENESIS RESOURCES LIMITED (ASX:GES) 17 December 2012 Despatch of Notice of Extraordinary General Meeting Genesis Resources Limited (the Company) advises that the following attached documents

How to fill out notice of extraordinary general

How to fill out a notice of extraordinary general:

1. Start by providing the name of the company or organization for which the extraordinary general meeting (EGM) is being called. This should be clearly stated at the top of the notice.
2. Include the date, time, and venue of the EGM. It is important to provide all the necessary details for shareholders or members to attend the meeting.
3. Clearly outline the purpose of the extraordinary general meeting. This could include discussing and voting on specific matters, such as amendments to the company's bylaws or the appointment of new directors.
4. State any prerequisites for attending the meeting. For example, if shareholders need to submit their proxy forms in advance or if certain documents need to be brought along on the day of the EGM.
5. Include any necessary background information or supporting documentation related to the matters to be discussed at the EGM. This will help shareholders or members make informed decisions and understand the context of the meeting.
6. Provide contact details or instructions for any queries or clarifications regarding the notice or the EGM. This could include an email address, telephone number, or a designated person to contact.
7. Clearly mention the deadline for responses or RSVPs, if applicable, so that the company can plan accordingly for the meeting.
8. Finally, ensure that the notice is signed and dated by the authorized person responsible for issuing the notice.

Who needs notice of extraordinary general:

1. Shareholders: The notice of extraordinary general is primarily meant for shareholders of a company. They need to be informed about the upcoming EGM, its purpose, and their role in the meeting.
2. Members: In the case of member-based organizations, such as clubs or associations, the notice of extraordinary general is necessary to inform the members about the upcoming meeting and its agenda.
3. Board of Directors: The board of directors also requires the notice of extraordinary general to fully understand the matters that will be discussed and decided upon in the meeting. They need to prepare and participate accordingly.
4. Legal Authorities: Depending on the jurisdiction, it may be a legal requirement to provide notification to the relevant legal authorities about the extraordinary general meeting. This ensures transparency and accountability.
5. Other Stakeholders: Depending on the nature of the meeting and its agenda, there may be other stakeholders, such as creditors or key business partners, who need to be informed about the EGM and its outcomes.

Remember, the notice of extraordinary general serves as a vital communication tool to inform and involve relevant parties in the decision-making processes of an organization.

For pdfFiller’s FAQs

What is notice of extraordinary general?

The notice of extraordinary general is a formal notification sent to shareholders informing them of an upcoming special meeting outside of the regular annual meeting.

Who is required to file notice of extraordinary general?

The board of directors or the company's management is responsible for filing the notice of extraordinary general.

How to fill out notice of extraordinary general?

The notice of extraordinary general should include details such as the date, time, location, and purpose of the meeting, as well as any proposed agenda items.

What is the purpose of notice of extraordinary general?

The purpose of the notice of extraordinary general is to provide shareholders with sufficient information about the upcoming special meeting so they can make informed decisions and participate in the proceedings.

What information must be reported on notice of extraordinary general?

The notice of extraordinary general must include the date, time, location, agenda items, and any voting procedures for the special meeting.

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