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This policy outlines effective meeting guidelines for GBWA, ensuring decisions reflect member views and are made efficiently. Approved June 2023.
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Meeting procedure refers to the structured process and guidelines that dictate how a meeting is conducted, including rules for order, discussion, decision-making, and documentation.
Typically, organizations, businesses, and governing bodies that are required to hold formal meetings must file meeting procedures. This includes directors, committee members, and executives.
To fill out a meeting procedure, one must define the agenda, outline roles and responsibilities, set timeframes, document attendee details, and record decisions made during the meeting.
The purpose of meeting procedure is to ensure meetings are effective, efficient, and organized, facilitating clear communication, decision-making, and accountability.
The meeting procedure must report details such as the date and time of the meeting, participants, agenda items, decisions made, and action items assigned.
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