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INFORMATION CLASSIFICATION and HANDLING POLICYApproved by:Senior Information Risk OwnerLatest Approval Date:14 February 2024Next Review Date:25 May 2025Contact:Records Management TeamContents GLOSSARY
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How to fill out information classification and management

01
Identify all types of information within your organization.
02
Determine the sensitivity and classification levels for each type of information (e.g., public, internal, confidential, secret).
03
Establish and document classification criteria based on regulatory requirements and business needs.
04
Train employees on how to classify information correctly.
05
Implement a consistent labeling system for classified information.
06
Define policies for the handling, storage, and sharing of classified information.
07
Regularly review and update classification policies and information based on changes in regulations or business operations.

Who needs information classification and management?

01
Organizations handling sensitive data, including but not limited to government agencies, healthcare providers, financial institutions, and any business that collects personal information.
02
Employees involved in data management, information technology, compliance, and risk management.
03
Any organization that seeks to protect its intellectual property and maintain data confidentiality.
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Information classification and management is the process of organizing, categorizing, and safeguarding information based on its sensitivity and importance to an organization. This ensures that only authorized individuals have access to certain data, and it helps in compliance and data protection.
Organizations that handle sensitive or regulated information, including but not limited to businesses, government agencies, and non-profits, are required to file information classification and management according to applicable laws and regulations.
To fill out information classification and management, organizations should assess their data, classify it according to established criteria (such as public, internal, confidential, and restricted), and document this classification in a standardized form while also following security protocols.
The purpose of information classification and management is to protect sensitive information, ensure compliance with legal and regulatory requirements, reduce risks associated with data breaches, and improve data handling practices within an organization.
Information that must be reported includes data categorization levels, descriptions of the information, access controls, handling requirements, and any relevant compliance standards that govern the data.
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