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Back to the Agenda Next Agenda Item F1a DATE: August 6, 2012, TO: Tampa Bay Water Board of Directors FROM: Gerald J. Seeker, General Manager Memorandum of Understanding with the Florida Department

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How to Fill Out Memorandum of Understanding with:

1. Begin by including the name and contact information of the parties involved in the memorandum of understanding (MOU). This includes names, addresses, phone numbers, and email addresses.
2. Clearly state the purpose and objectives of the MOU. This includes identifying the main goals, outcomes, or initiatives that will be addressed through the agreement.
3. Specify the scope and duration of the MOU. This outlines the specific areas or projects that the agreement will cover and the timeframe in which it will be applicable.
4. Include a detailed description of the responsibilities and obligations of each party. This section identifies the roles and tasks that each party will undertake to achieve the objectives outlined in the MOU.
5. Define the financial terms, if applicable. This includes any financial commitments or contributions that each party will provide towards achieving the agreed-upon goals.
6. Specify the methods and frequency of communication and reporting. Clearly state how the parties will communicate, exchange information, and provide progress updates throughout the duration of the MOU.
7. Outline any provisions for dispute resolution or termination of the agreement. This ensures that there is a process in place to resolve any conflicts or issues that may arise between the parties, as well as the procedures for terminating the MOU if necessary.
8. Sign and date the MOU. Both parties should carefully review the document and, once satisfied, sign and date it to indicate their agreement and commitment.
9. Keep a copy of the fully executed MOU for future reference and any necessary legal or official purposes.

Who needs Memorandum of Understanding with:

1. Companies or organizations that intend to collaborate on a specific project or initiative can benefit from having a memorandum of understanding. This helps to clearly define their roles, responsibilities, and objectives.
2. Government agencies or departments that plan to cooperate on joint initiatives, such as infrastructure projects or policy development, can use an MOU to outline their commitments and expectations.
3. Non-profit organizations or community groups that aim to work together to address a common issue or achieve shared goals can utilize an MOU to establish a framework for their collaboration.
4. Educational institutions or research centers that wish to form partnerships for joint research projects, student exchanges, or academic cooperation can benefit from a memorandum of understanding.
5. International organizations or entities that aim to create partnerships across borders or establish mutual agreements can use an MOU to outline the terms and conditions of their collaboration.

Remember, the specific need for a memorandum of understanding may vary depending on the context and specific circumstances of each party involved.

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