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3/18/22, 11:29 AMHandbook for Employers M274 | USCISHandbook for Employers M274 Guidance for Completing Form I9 (Employment Eligibility Verification Form) | Current as of April 2020 How to Download Our Manuals in PDF (PDF) Last Reviewed/Updated Date 11/24/20201.0 Why Employers Must Verify Employment Authorization and Identity of New Employees In 1986, Congress reformed U.S. immigration laws to preserve the tradition of legal immigration while seeking to close the door to illegal entry. The

How to fill out new form i-9 released

How to fill out new form i-9 released

1. Obtain the new Form I-9 from the official USCIS website.
2. Review the instructions provided with the form carefully.
3. Complete Section 1 of the form with your personal information such as name, address, date of birth, and employment authorization.
4. In Section 2, the employer must complete the information within three business days of the employee's start date, including verifying the employee's identity and work authorization.
5. Ensure all required documents are provided and recorded in Section 2.
6. Sign and date the form before submission.
7. Keep the completed Form I-9 for your records as per the legal requirements.

Who needs new form i-9 released?

1. All employers in the United States must use the new Form I-9 for verifying the identity and employment authorization of individuals hired for employment.
2. Any new employees hired after the release of the new form must complete it regardless of previous employment.

New Form -9 Released Form: Your Comprehensive Guide

Overview of the new form -9

The new Form I-9 is a critical document mandated by the United States Citizenship and Immigration Services (USCIS) for verifying the identity and employment eligibility of individuals hired for employment. This form is significant not just for compliance with immigration laws, but also for ensuring a lawful workforce. With the recent updates to the Form I-9, employers and employees alike must understand the importance of these changes.

Key updates to the new Form I-9 include alterations in the layout, additional instructions to improve clarity, and changes in acceptable documents for verification. These adjustments aim to simplify the process for both employers and employees, enhancing the efficiency of employment verification.

Quick links

• Direct access to the new Form I-9 can be found on the USCIS website, ensuring you always have the latest version.
• Visit the FAQs related to the new Form to address common concerns and inquiries.
• Utilize interactive tools for filling out the document which can guide you through the process.

Understanding the Form -9 requirements

The new Form I-9 must be completed by all employees hired for work in the United States, including citizens and noncitizens. This mandate holds true no matter the size of the employer, emphasizing the importance of understanding the requirements surrounding the form. Proper completion and insight into the employment verification process are crucial for compliance and avoiding potential penalties.

Critical deadlines for form submission typically involve completing the I-9 no later than the first day of employment. Furthermore, you should be aware that documentation must be made available within three days of the hire date, setting a fast-paced timeline for compliance with employment verification.

Filling out the new Form -9

Completing the new Form I-9 involves a straightforward process divided into three main sections. Let's explore detailed, step-by-step instructions for accurate completion.

• Section 1: Employee Information and Attestation – Here, employees must provide personal information, attest to their citizenship or immigration status, and provide signatures.
• Section 2: Employer Review and Verification – This section requires employers to review documents that establish identity and employment eligibility and complete the necessary information regarding the review.
• Section 3: Reverification and Rehires – This section is utilized when employees need to be reverified or when a former employee is rehired.

Common mistakes include failing to provide all required information, neglecting to sign the form, and overlooking deadlines for document verification. Attention to detail can prevent compliance issues and potential penalties.

Documentation for proof of identity or employment authorization

When filling out the new Form I-9, employees must provide documentation proving their identity and employment authorization. The USCIS lists a comprehensive array of acceptable documents categorized under Lists A, B, and C.

• Documents for identity verification may include a U.S. passport, a permanent resident card, or a driver's license.
• Documentation for work authorization includes a Social Security card, a birth certificate, or a work visa.

Employees should choose relevant documents Wisely, ensuring they understand the difference in impact between documents from different lists and confirming that their selections comply with the new form's regulations.

Anti-discrimination provisions related to the new Form -9

Anti-discrimination laws are in place to protect job applicants and employees during the employment verification process. Understanding these regulations is essential for both employees and employers.

Employees have the right to be treated fairly and without bias based on their citizenship or immigration status. Employers are responsible for adhering to these provisions, ensuring that their verification processes do not discriminate against particular groups.

Penalties for non-compliance

Employers must understand that non-compliance with Form I-9 regulations can lead to significant civil and criminal penalties. This includes potential fines for improper handling of forms and for hiring unauthorized workers.

Additionally, inaccurate or missing forms can jeopardize a business's reputation and result in costly audits or legal challenges. Establishing best compliance practices is critical to mitigate these risks and safeguard your operations.

Reverification procedures

Employers must also be aware of the circumstances warranting the reverification of an employee’s I-9 status. This generally occurs when an employee's work authorization or documentation has expired.

• Employers should begin the reverification process by completing Section 3 of the I-9 form.
• Documentation required for reverification would typically mirror that required for initial I-9 completion.
• Timelines should be adhered to closely, typically within three business days of the authorization expiration.

Establishing a systematic approach to reverification helps avoid unnecessary discrepancies in employee verification status.

Retention of -9 forms

Retention of completed Form I-9 is an obligation employers must not overlook. The law mandates that these forms be stored for a specific length of time, generally three years past the hire date or one year past the termination date, whichever is longer.

Employers should ensure secure storage solutions for I-9 forms. This could include physical filing systems secured in locked cabinets or digital storage options that comply with data protection regulations.

Additional resources and tools

pdfFiller offers interactive tools to simplify the completion of the new Form I-9. These tools include customizable templates, easy editing features, and options for eSignatures, allowing users greater flexibility in managing forms.

Additionally, collaboration features make it simple for teams to work together on document management, ensuring that all parties are aligned and informed throughout the process of completing the new Form I-9.

Staying connected: updates and further information

To stay informed about future changes to the I-9 form, it's crucial to engage with reliable sources, such as the USCIS website and professional employment resources. Setting up alerts for changes in employment verification laws will enable users to remain compliant.

Participating in community forums or professional networks can also provide essential support and updates, ensuring all stakeholders are informed about the nuances associated with the new form I-9 released form.

For pdfFiller’s FAQs

How can I send new form i-9 released for eSignature?

When you're ready to share your new form i-9 released, you can swiftly email it to others and receive the eSigned document back. You may send your PDF through email, fax, text message, or USPS mail, or you can notarize it online. All of this may be done without ever leaving your account.

How do I complete new form i-9 released online?

pdfFiller has made it easy to fill out and sign new form i-9 released. You can use the solution to change and move PDF content, add fields that can be filled in, and sign the document electronically. Start a free trial of pdfFiller, the best tool for editing and filling in documents.

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Create, modify, and share new form i-9 released using the pdfFiller iOS app. Easy to install from the Apple Store. You may sign up for a free trial and then purchase a membership.

What is new form i-9 released?

The new Form I-9 is an updated version of the Employment Eligibility Verification Form used by employers to verify the identity and employment authorization of individuals hired for work in the United States.

Who is required to file new form i-9 released?

All employers in the United States are required to file the new Form I-9 for every employee they hire, including citizens and non-citizens.

How to fill out new form i-9 released?

To fill out the new Form I-9, employers and employees must complete specific sections of the form such as employee information, employment eligibility documentation, and signatures. Detailed instructions are provided along with the form.

What is the purpose of new form i-9 released?

The purpose of the new Form I-9 is to ensure that employers verify the identity and employment eligibility of their employees to comply with U.S. immigration laws.

What information must be reported on new form i-9 released?

The information that must be reported on the new Form I-9 includes the employee's name, address, date of birth, Social Security number, and information regarding their eligibility documents, along with the employer's verification details.