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Get the free Notice of General Meeting/Proxy Form - Red Mountain Mining

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ABN 40 119 568 106 NOTICE OF GENERAL MEETING EXPLANATORY STATEMENT PROXY FORM Date of Meeting 9 May 2014 Time of Meeting 10.30am (WST) Place of Meeting BDO Audit (WA) Pty Ltd 38 Station Street SUBRACE
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How to fill out notice of general meetingproxy

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Point by Point guide on how to fill out a notice of general meeting proxy:

01
Start by entering the date: Write down the date on which the notice of general meeting proxy is being prepared. This is important for record keeping and referencing purposes.
02
Include the company name: Clearly state the full legal name of the company for which the general meeting proxy is being filled out. This ensures that the notice is specific to the correct organization.
03
Provide relevant details of the meeting: Fill in the necessary information about the general meeting, such as the meeting date, time, and location. This helps the proxy to understand the meeting logistics and ensures accurate representation.
04
Indicate the purpose of the meeting: Clearly state the purpose or agenda of the general meeting. This could include topics such as electing board members, discussing financial reports, or voting on important decisions. This information allows the proxy to be prepared and informed.
05
Identify the proxy: Clearly state who the proxy is, which is the person authorized to attend and represent the shareholder or member at the general meeting. Include their full name and contact information for easy communication.
06
Specify the powers and limitations of the proxy: Clearly outline the powers and limitations of the proxy. This could include whether they have the authority to vote on behalf of the shareholder, speak on specific matters, or make decisions. It is important to be clear to avoid any misunderstandings.
07
Sign and date the notice: After completing the notice, both the shareholder/member and the proxy should sign and date the document. This validates the notice and ensures that all parties are aware of their roles and responsibilities.

Who needs a notice of general meeting proxy?

A notice of general meeting proxy is typically required for shareholders or members of a company who are unable to attend a general meeting in person but wish to have their voice heard and their vote counted. The notice provides the opportunity for individuals to appoint a trusted person to represent them at the meeting. This is particularly useful when important decisions or voting is taking place and shareholders or members are unable to attend due to scheduling conflicts, distance, or other personal reasons.
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Notice of general meetingproxy is a document that informs shareholders about an upcoming general meeting and allows them to appoint a proxy to attend and vote on their behalf.
The company's management or board of directors is usually responsible for filing the notice of general meetingproxy.
The notice of general meetingproxy should include details about the meeting, such as date, time, location, agenda items, and instructions for appointing a proxy.
The purpose of the notice of general meetingproxy is to ensure that shareholders are informed about the upcoming meeting and have the opportunity to participate by appointing a proxy if they cannot attend in person.
The notice of general meetingproxy must include the meeting date, time, location, agenda items, voting instructions, and details on how to appoint a proxy.
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