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China Yunnan Copper Australia Limited ACN 070 859 522 Notice of Extraordinary General Meeting and Explanatory Memorandum Date of Meeting: Friday 13 May 2011 Time of Meeting: 9am (Brisbane time) Place

How to fill out notice of extraordinary general

To fill out a notice of extraordinary general, follow these steps:

1. Start by indicating the name of the company or organization for which the notice is being prepared.
2. Include the date of the notice to ensure clarity and reference.
3. State the purpose of the extraordinary general meeting. Whether it is for discussing specific agenda items, making important decisions, or addressing urgent matters, clearly mention the objective.
4. Provide the date, time, and location of the extraordinary general meeting. Include any relevant details or instructions for attending the meeting, such as whether it will be held in-person or virtually.
5. Specify who is eligible to attend the meeting. Depending on the bylaws or regulations of the company, this may include shareholders, board members, or specific individuals.
6. Include details about how shareholders or participants can access relevant documents or materials related to the meeting. This may be through a link or by contacting a designated person within the company.
7. Clearly state the deadline for RSVP or confirmation of attendance, if applicable.
8. Provide contact information for any queries or additional information. This could include a specific email address, phone number, or the name of a designated contact person.

Who needs a notice of extraordinary general:

1. Shareholders: Shareholders of a company typically need a notice of extraordinary general to be informed about important decisions that require their participation or approval. It allows them to exercise their rights and make informed decisions.
2. Board Members: Board members need a notice of extraordinary general to be aware of any special meetings or critical matters that need discussion or decisions.
3. Company Employees: Depending on the company's structure and policies, employees may also need to be informed about extraordinary general meetings. This helps maintain transparency and ensures that employees are aware of any potential impacts or changes resulting from the meetings.

By following these guidelines, you can accurately fill out a notice of extraordinary general and ensure all relevant parties are notified efficiently.

For pdfFiller’s FAQs

What is notice of extraordinary general?

The notice of extraordinary general is a formal communication to shareholders informing them of a special meeting that is being called outside of the regular schedule.

Who is required to file notice of extraordinary general?

The board of directors or the management team of a company is typically responsible for filing the notice of extraordinary general.

How to fill out notice of extraordinary general?

The notice of extraordinary general can be filled out by including the date, time, location, agenda, and any other pertinent information regarding the meeting.

What is the purpose of notice of extraordinary general?

The purpose of the notice of extraordinary general is to provide shareholders with important information about the special meeting and to ensure that they are able to participate.

What information must be reported on notice of extraordinary general?

The notice of extraordinary general must include details about the meeting, such as the reason for the meeting, proposed agenda items, and any voting requirements.

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