Get the free Small Purchase Findings Form

This form is used for documenting small purchases over $1,000 by Covington Independent Public Schools. It requires obtaining three quotes for identical items and includes sections for specifying the school/department, employee submitting quotes, successful company, items purchased or work being done, pricing details, procurement method, findings, employee signature, and necessary approvals.

How to fill out small purchase findings form

How to fill out small purchase findings form

1. Gather required information: Make sure you have all necessary details such as date, vendor information, and item descriptions.
2. Fill in the date: Start by entering the date of the purchase at the top of the form.
3. Enter vendor details: Provide the name and contact information of the vendor.
4. Describe the items: Detail the items purchased, including quantity, unit price, and total cost.
5. Attach receipts: Include any receipts or proof of purchase as supporting documentation.
6. Review your entries: Double-check all the information to ensure accuracy.
7. Submit the form: Once completed, submit the form to the appropriate department or personnel.

Who needs small purchase findings form?

1. Employees who make small purchases for their departments.
2. Managers who need to track and approve small expenditures.
3. Finance teams responsible for budget oversight and expense reporting.
4. Auditors who require documentation for financial audits.

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What is small purchase findings form?

The small purchase findings form is a document used to report the results and justifications for procurements made through small purchases, typically for goods and services below a certain monetary threshold.

Who is required to file small purchase findings form?

Entities that engage in small purchases, particularly those subject to public procurement laws, are required to file the small purchase findings form to demonstrate compliance and transparency in their procurement processes.

How to fill out small purchase findings form?

To fill out the small purchase findings form, one must provide details such as the nature of the purchase, vendor information, the justification for the procurement method used, and any relevant quotes or bids.

What is the purpose of small purchase findings form?

The purpose of the small purchase findings form is to ensure accountability and proper documentation of procurement processes, promoting fairness and transparency in the acquisition of goods and services.

What information must be reported on small purchase findings form?

The information that must be reported includes a description of the purchased items or services, the vendor selected, the reason for selection, the total cost of the purchase, and any competitive quotes received.