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Purchasing Department The Sole Source Justification Questionnaire is to be completed for any direct purchase in excess of $10,000.00. The sole source justification required must include the unique

How to fill out sole source justification

How to fill out sole source justification:

1. Start by clearly identifying the product or service being requested. Provide a detailed description and specifications to demonstrate why it is necessary to procure this particular item.
2. Justify the need for a sole source procurement by explaining why no other alternatives are available or suitable. This could be due to unique technical requirements, proprietary products, or exclusive rights.
3. Clearly state the reasons for selecting the chosen supplier or vendor. Highlight their expertise, experience, and ability to meet the required specifications.
4. Provide supporting documentation, such as quotes or statements from the supplier, to validate the pricing and demonstrate that it is fair and reasonable. This will help avoid any perception of favoritism or excessive costs.
5. Include any relevant background information or history that led to the decision of selecting this sole source option. This will help the approving authority understand the context and reasoning behind the justification.

Who needs sole source justification?

1. Government agencies or departments often require sole source justification to ensure transparency and prevent unfair competition. This is especially necessary when public funds are involved.
2. Companies or organizations that have established policies or guidelines requiring justification for sole source procurement may need to provide this documentation.
3. Procurement or purchasing departments within any entity that wants to demonstrate compliance with procurement regulations or internal control processes will need to justify sole source procurements.

For pdfFiller’s FAQs

What is sole source justification?

Sole source justification is a process used to explain why a particular vendor or supplier is the only one capable of providing a specific product or service.

Who is required to file sole source justification?

Contracting officers or procurement officials are typically required to file sole source justifications.

How to fill out sole source justification?

Sole source justifications are typically filled out by providing detailed explanations of why only one vendor is suitable for a particular procurement.

What is the purpose of sole source justification?

The purpose of sole source justification is to ensure transparency and accountability in the procurement process.

What information must be reported on sole source justification?

Information such as the vendor's capabilities, unique qualifications, and the specific reasons why they are the only option for the procurement.

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