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Minutes from the Salt Lake County Council meeting held on January 8, 2019, detailing the agenda, council members present, public hearings, resolutions, and decisions made during the session.
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How to fill out meeting minutes
How to fill out meeting minutes
01
Start with the date, time, and location of the meeting.
02
List the names of attendees and absentees.
03
Write down the agenda items discussed.
04
Summarize discussions for each agenda item.
05
Note any decisions made and actions assigned, including deadlines.
06
Record any important points raised during the meeting.
07
Include the next meeting date if scheduled.
08
Review and edit the minutes for clarity and accuracy.
09
Distribute the minutes to all attendees and relevant parties.
Who needs meeting minutes?
01
All attendees of the meeting for reference and action tracking.
02
Individuals who were absent but need to stay informed.
03
Managers or team leaders for oversight and accountability.
04
Stakeholders interested in the outcomes of the meeting.
05
Administrative staff responsible for record-keeping.
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What is meeting minutes?
Meeting minutes are the official written record of the discussions, decisions, and action items that occur during a meeting.
Who is required to file meeting minutes?
Typically, the secretary of the meeting or an appointed person is required to file meeting minutes. However, the requirement can vary based on the organization's rules.
How to fill out meeting minutes?
To fill out meeting minutes, take notes during the meeting on key points discussed, decisions made, and assign action items. Use a standard template and include date, time, attendees, agenda items, and a summary of discussions.
What is the purpose of meeting minutes?
The purpose of meeting minutes is to provide a formal record of what occurred during a meeting, ensuring accountability, transparency, and serving as a reference for future meetings.
What information must be reported on meeting minutes?
Meeting minutes should report the date, time, and location of the meeting, names of attendees, agenda items, key points discussed, decisions made, action items, and any follow-up tasks or deadlines.
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