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LATAM AUTOS LIMITED ABN 12 169 063 414Notice of General Meeting Explanatory Notes and Proxy FormDate of Meeting: Thursday, 31 October 2019 Time of Meeting: 10:00 AM (AEDT) Place of Meeting: Collins
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01
Gather all necessary documents and information required for the explanatory notes.
02
Identify the purpose of the explanatory notes and the proxy, ensuring you understand the context in which they will be used.
03
Begin filling out the explanatory notes by providing a clear and concise explanation of the issues or topics at hand.
04
Ensure that each point is detailed and addresses any potential questions or concerns that might arise.
05
For the proxy, include the name of the individual or entity authorized to act on your behalf, along with their contact information.
06
Clearly state the specific powers being granted to the proxy in the document.
07
Review all the information for accuracy and completeness before finalizing the documents.
08
Sign and date the proxy and explanatory notes as required, and make copies for your records.

Who needs explanatory notes and proxy?

01
Individuals who are unable to attend meetings or make decisions in person.
02
Organizations or businesses that require delegation of authority during negotiations or legal proceedings.
03
Participants in legal matters who need to clarify their positions or provide necessary explanations.
04
Anyone involved in processes that require formal representation, such as board meetings, voting, or court appearances.
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Explanatory notes provide additional detail or context for specific entries in financial statements or reports, clarifying the information presented. A proxy is a document that authorizes someone else to vote on behalf of a shareholder at a corporate meeting.
Publicly traded companies and other entities with shareholder meetings are typically required to file explanatory notes and proxies to ensure that shareholders have all necessary information to make informed decisions.
To fill out explanatory notes, provide clear, concise explanations of the financial data or information included in the report. For proxy forms, include the shareholder's name, the number of shares owned, and authorize someone to vote on the shareholder's behalf, detailing any specific instructions for voting.
The purpose of explanatory notes is to enhance understanding and transparency around financial reports. Proxies allow shareholders unable to attend meetings to participate in the decision-making process by delegating their voting rights.
Explanatory notes must report detailed information about the financial statements, including accounting policies and significant estimates. Proxies must include meeting agendas, details of the proposals to be voted on, and instructions on how to vote.
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