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1 Cedara Road, Pietermaritzburg, 3200 KZN Department of Agriculture & Rural Development, Private Bag X9059, Pietermaritzburg, 3200 Tel: 033 355 9100Invitation to Tender DARD 16/2024 KwaZuluNatal DEPARTMENT

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How to fill out quotations archive

01

Gather all quotations that need to be archived.

02

Organize quotations by date or category for easier reference.

03

Create a digital or physical file for the quotations archive.

04

For each quotation, record the following details: source, date, and author.

05

If using a digital format, input the details into a spreadsheet or database.

06

Ensure all entries are accurate and complete.

07

Regularly update the archive with new quotations as they are received.

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Businesses that rely on quotations for pricing and customer estimates.

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Professionals in any field who require historical data or references for presentations.

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What is quotations archive?

A quotations archive is a record-keeping system that consolidates and stores quotations received from various suppliers or vendors over a specified period.

Who is required to file quotations archive?

Entities or individuals who engage in procurement processes or manage supplier relationships are typically required to file a quotations archive.

How to fill out quotations archive?

To fill out a quotations archive, gather all relevant quotations from suppliers, input the details such as supplier name, quotation amount, date received, and any other pertinent information into the designated format or system.

What is the purpose of quotations archive?

The purpose of a quotations archive is to maintain an organized record of all received quotations for audit trails, compliance, and to facilitate better decision-making in procurement.

What information must be reported on quotations archive?

The information that must be reported includes supplier names, quotation amounts, items or services quoted, date of the quotation, and any conditions or terms stated by the suppliers.

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