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The Township of Otonabee-South Monaghan is seeking quotes for professional cleaning and janitorial services for various municipal facilities including the Municipal Office, Fire Station #1, Public Works, and libraries. The contract may be awarded to the bidder providing the best value based on submitted quotations. A scheduled visitation to the facilities is recommended before proposal submission, and all work is to be completed in accordance with the specified requirements. Quotes must be...

How to fill out request for quotation

How to fill out request for quotation

1. Start by gathering all necessary project details such as specifications, materials needed, and project timeline.
2. Prepare a comprehensive list of suppliers or vendors to whom the request will be sent.
3. Draft a clear and concise description of the items or services needed, including quantities and quality standards.
4. Include a deadline for the submission of quotes to ensure timely responses.
5. Specify any terms and conditions that may apply to the quotation process, such as payment terms and delivery schedules.
6. Review the request for quotation for completeness and clarity before sending it out.
7. Send the request for quotation to the selected suppliers and keep track of responses.

Who needs request for quotation?

1. Businesses looking to procure goods or services at competitive prices.
2. Project managers who require specific items or services to complete tasks.
3. Purchasing departments responsible for sourcing supplies efficiently.
4. Organizations wanting to compare vendor offerings before making a commitment.

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What is request for quotation?

A request for quotation (RFQ) is a document that solicits price and other information from suppliers for a specific good or service.

Who is required to file request for quotation?

Typically, businesses and organizations that need to procure goods or services submit an RFQ, especially when seeking competitive pricing.

How to fill out request for quotation?

To fill out an RFQ, provide detailed information about the products or services required, including specifications, quantity, delivery timelines, and any specific terms and conditions.

What is the purpose of request for quotation?

The purpose of an RFQ is to gather price quotes from multiple suppliers to evaluate options and select the best offer based on pricing and other criteria.

What information must be reported on request for quotation?

The RFQ should include vendor details, item descriptions, specifications, quantities, delivery dates, and any relevant conditions or terms.